Buckinghamshire, Oxfordshire and Berkshire West ICB
NHS Buckinghamshire, Oxfordshire and Berkshire West ICB is seeking an enthusiastic individual to join our corporate governance team as an Executive Assistant/Corporate Office Assistant Manager. This is one of three existing positions. The role is varied with an overall objective to support the smooth running of the corporate office which includes CEO, Chair and Executive administrative support and a secretariat function for our Board Committees and the Senior Leadership team, as directed by the Senior Corporate Office Manager. The Corporate office represents the face of the ICB and will reflect organisational values, set the tone for interactions in line with those values and be professional, helpful and always supporting. There is significant stakeholder management involved in the role and an expectation to build networks across the system and partners.
Main duties of the job
The Corporate Office Assistant Manager will be supported by the Senior Corporate Office Manager and will work collaboratively to deliver a high quality, consistent, timely and supportive service which may mean working flexibility outside of the specific roles and responsibilities as required to support broader projects.
The role requires someone who is a confident written and verbal communicator and who has experience in delivering full accurate committee administration which includes, agenda setting with the relevant chairs and lead directors, minute taking, maintaining action and decision logs and ensuring smooth running of committee meetings or forums.
The role will support Non-Executive Members with administrative support.
One of the roles will primarily support the Business Manager to the Chair and Chief Executive through agreement with the Director of Governance.
Support teams within BOB ICB to ensure that the portfolio of corporate tasks/projects is planned, managed and delivered effectively and in a timely manner, this often includes email communications and correspondence, and proof reading documents prior to Chief Executive Officer (CEO) or Chair signature.
About us
NHS Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board is the statutory NHS organisation responsible for planning and delivering health and care services for the communities of Buckinghamshire, Oxfordshire and Berkshire West.
We work collaboratively with partner organisations including local government, the voluntary, community and social enterprise sector, and people and communities across the BOB Health and Care Integrated Care System (ICS).
Our key priorities are to increase healthy life expectancy and reduce health inequalities for the 1.7 million people who live in our communities.
We value and promote diversity and are committed to equality of opportunity for all. We believe that the best employers are those that reflect the communities they serve. We want to increase the diversity of our NHS leadership and particularly encourage applications from women, people from Black, Asian and Minority Ethnic communities, LGBT communities, younger candidates and from people with lived experience of disability, who we know are all under-represented in these important roles.
Our Values are:
* Respectful: we are inclusive
* Impactful: we make a difference
* Integrity: we are kind and fair
* Leadership: we encourage leadership
* Collaborative: we work together in a positive way
Job responsibilities
The overall objective of the Corporate Office Assistant Manager is to support the smooth running of the Corporate Office which includes CEO, Chair and Executive support and a secretariat function for our Board Committees and the Senior Leadership Team, as directed by the Senior Corporate Office Manager. The Corporate Office represents the face of the ICB and will reflect organisational values, set the tone for interactions in line with those values and be professional, helpful and always supporting. There is significant stakeholder management involved in the role and an expectation to build networks across the system and partners.
Job Summary
The Corporate Office Assistant Manager will be supported by the Senior Corporate Office Manager and will work collaboratively to deliver a high quality, consistent, timely and supportive service which may mean working flexibility outside of the specific roles and responsibilities as required to support broader projects.
The role requires someone who is a confident written and verbal communicator and who has experience in delivering full accurate committee administration which includes, agenda setting with the relevant chairs and lead directors, minute taking, maintaining action and decision logs and ensuring smooth running of committee meetings or forums.
The role will support Non-Executive Members with administrative support.
One of the roles will primarily support the Business Manager to the Chair and Chief Executive through agreement with the Director of Governance.
Support teams within BOB ICB to ensure that the portfolio of corporate tasks/projects is planned, managed and delivered effectively and in a timely manner, this often includes email communications and correspondence, and proof reading documents prior to Chief Executive Officer (CEO) or Chair signature.
Support and inform the targeting of resources, monitoring, implementation and evaluation of the tasks/projects by providing high quality support including complex information and analysis, communications and stakeholder management.
Ensure accurate and open communication and co-ordination with a range of organisations and individuals, researching and drafting correspondence and papers as directed, and ensuring the management of specific tasks through to completion.
Be a key member of the broader corporate governance team, this includes one off annual exercise gathering information for publication to support the organisations annual governance statement, and also proactively manage constitutional changes to ICB publication, as well as supporting effective communication and stakeholder management, both internally and externally.
The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line manager.
The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation.
Person Specification
Autonomy
* Ability to work on own initiative and organise own workload without supervision working to tight and often changing timescales.
Analytical
* Ability to analyse and interpret information, pre-empt and evaluate issues, and recommend an appropriate course of action to address the issues.
* Problem solving skills and ability to respond to sudden unexpected demands.
* Strategic thinking ability to anticipate.
* Attention to detail combined with the ability to extract key messages from complex analysis.
* Independent thinker with demonstrated good judgement, problem-solving and analytical skills.
* Takes decisions on difficult and contentious issues where they may be a number of courses of action.
Physical Skills
* Skills for manipulating information.
* Clear communicator with excellent writing, report writing and presentation skills; capable of constructing and delivering clear ideas and concepts concisely and accurately for diverse audiences.
* Evidence of success in efficient and effective project and programme management.
* Skills for communication on complex matters and difficult situations, requiring persuasion and influence.
* Skills for nurturing key relationships and maintaining networks.
Qualifications
* Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.
* Further training or significant experience in project management, financial management, proven management of administrative services or supporting change management processes.
* Experience and understanding of evaluating and measuring the performance of health services or corporate functions in private sector.
* Experience in communications and stakeholder management.
* Comprehensive knowledge of project management and/or health or other information systems development.
* Workforce development knowledge and experience.
* Working knowledge of Microsoft Project ECDL.
* Previous experience in similar role in public or private sector.
* A good understanding of the health and social care environment and roles and responsibilities within it.
Planning Skills
* Skills for project management or corporate administrative management.
* Previous experience in administrative project management and planning.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Buckinghamshire, Oxfordshire and Berkshire West ICB
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