* Opportunity to work for a leading global intellectual property firm.
* Competitive salary for Birmingham based Office Co-Ordinator role
About Our Client
Our client is an industry leading global intellectual property firm based in Birmingham, recruiting for an Office Co-Ordinator to join them on a full time basis for a fixed term contract of 15 Months.
Job Description
* Answer incoming calls, transferring them quickly and efficiently to the appropriate person, taking accurate messages or transferring to voicemail facility.
* Meet and greet clients and/or colleagues from other offices
* Maintain diary booking service for meeting rooms
* Prepare meeting rooms on a daily basis (reconfiguration of rooms, moving walls, furniture etc., preparing drinks facilities)
* Assist with office inductions; preparing packs and being involved in first day welcome to the office process.
* Assist staff with meeting room / hotel bookings, train journeys, sourcing administration and office materials, managing visitor passes and answering general queries, in conjunction with the Office Manager.
* Open and process incoming post and faxes; scanning documents to appropriate recipient according to work-flow rules
* Prepare daily post and courier items ready for collection.
* Ensure franking machine is maintained and topped up with funds as required
* Liaise with building management on office/maintenance issues; Assisting the Office Manager with contacting contractors to obtain quotes and scheduling repair work
* Maintain stationery and catering supplies and re order as required
* Assist with planned office move to new premises in March 2025.
Undertake additional duties as directed by the Office Manager including providing cover during annual leave
The Successful Applicant
* Previous experience of working in a professional services environment or as an Office Coordinator is an advantage, but not essential.
* Previous reception role experience
* Good interpersonal and communication skills- both written and verbal
* Methodical with excellent attention to detail
* Excellent organisational skills and can-do attitude
* Good interpersonal and communication skills
* Self-motivated and able to work as part of a team
* Good organisation and prioritisation skills
* Able to demonstrate initiative and be proactive at all times
* Willing to train as a Fire Marshall and first aider
* A strong hospitality or retail background
What's on Offer
Benefits for an Office Co-Ordinator
* Salary dependant on experience
* 26 days' annual holiday, plus statutory holidays
* Contributory pension scheme
* Life assurance
* Private medical insurance (after 12 months)
* Permanent health insurance (after 12 months)
Contact
Chris Bownes
Quote job ref
JN-092024-6541400
Phone number
+441212309368