Main area: Pharmacy Administration Officer Grade NHS AfC: Band 4
Contract: Permanent
Hours:
* Full time
* Flexible working
37.5 hours per week (up to 37.5 hours per week)
Job ref: 372-FSS2581-B
Employer: Calderdale and Huddersfield NHS Foundation Trust
Employer type: NHS
Site: Calderdale and Huddersfield NHS Foundation Trust
Town: Huddersfield
Salary: £26,530 - £29,114 per annum, pro rata
Salary period: Yearly
Closing: 12/01/2025 23:59
Interview date: 20/01/2025
Calderdale and Huddersfield NHS Foundation Trust (CHFT) are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics.
We are committed to recruiting to our values. Leading One Culture of Care underpins our values by creating an environment, tone and behaviours across all parts of the Trust that are fundamentally rooted in compassionate care.
We are open to considering a wide range of flexible working arrangements. There are opportunities to flex the days of the week, hours and times of work and place of work including: part-time, job-share, flexible working hours and the possibility to work from home when appropriate. Please talk to us during the interview process to discuss any flexibility that you may require.
Job overview
The post holder will assist in delivering a comprehensive, high quality and cost effective administration service to the Pharmacy Department.
Working unsupervised, the post holder will use own initiative to complete administration duties within set deadlines.
The post holder will be responsible for process driven tasks on behalf of the Pharmacy Department.
Main duties of the job
1. Pharmacy Management - Collating agenda items and minute taking/circulation of minutes for board.
2. Pharmacy Board approved procedures - Collating documentation for all cross section Pharmacy procedures for submission for approval to the Pharmacy Board. Once approved, circulation of documents and entry onto the Pharmacy system is completed. Admin to ensure document is updated with dates approved/to be revised and added to the Policy and Procedure sub-folder and added to the index with traffic light system highlighted for revision date.
3. Management of appointments & diary – Responsible for those of the Pharmacy Clinical Director, Deputy Clinical Director and other members of the Pharmacy Board.
4. Administration Procedures – Ensure that for every documented task they lead on there is a current procedure which has been signed off by a member of the Pharmacy Board. It is Admin responsibility to ensure all procedures have a revision date and are revised in a timely manner – review unchanged date noted/new review date added.
5. Training information – Populates and records specific training undertaken by any staff member on the Pharmacy staff/training list that is not included in ESR. This uses a red/amber/green process.
6. Prescriptions/Patient Information Leaflets – To maintain prescription/leaflet folders monitoring revisions/printing.
7. Provides administration support requested by senior pharmacy staff members.
Person specification
QUALIFICATIONS / TRAINING
* NVQ Level 2 in Business administration or equivalent: RSA/SVQ/NVQ, Vocational award, A-Level, BTEC National, Certificate/Diploma, Vocational A-Levels, ONC (Ordinary National Certificate) or OND (Ordinary National Diploma).
* GCSEs grade 9 to 4 (A to C) in maths and English, or Functional Skills Level 2 in Maths and English or equivalent at Grade 4/C and above which must include English and Mathematics.
KNOWLEDGE, EXPERIENCE & EXPERTISE
* Recent significant and extensive experience working as an administration officer.
* Advanced keyboard skills which must include Microsoft Word, Excel, PowerPoint and Adobe Acrobat.
* Advanced computer literacy e.g. Database and spreadsheet skills.
* Working knowledge of electronic email/diary systems.
* Must be able to use own initiative to prioritise workload within a busy office setting and pay meticulous attention to detail.
* Must be able to meet deadlines.
* Ability to work under pressure.
* Experience of working in a hospital/pharmacy environment.
* Have an awareness of all Trust policies and procedures.
COMMUNICATION AND RELATIONSHIPS
* Excellent written and verbal skills.
* Must have excellent communication/interpersonal expertise.
* Strong team working skills.
* Ability to follow agreed protocols, seeking help appropriately, particularly around unforeseen circumstances.
Please ensure your application is submitted with referees who can verify your employment/education history over the last three years and include valid email addresses for them. We will request electronic Factual Employment References from your previous employers. These references will be requested before you are issued with an unconditional offer of employment letter.
If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system.
You may be required to undertake a DBS. The Trust will administer the DBS check on your behalf and will recover the cost (Enhanced £54.40, Standard £26.40 or Basic £26.40) from your salary when you commence in post (including Internal staff). You will also be required to participate in the DBS Update Service and pay the £16 cost per year. This is a condition of your employment.
If you have any questions please contact ask.recruitment@cht.nhs.uk for assistance.
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