Job summary This role is responsible for providing a high level of business support to the Executive Leadership Team, communicating on their behalf with a wide range of internal and external parties as appropriate, and ensuring a professional, high quality and confidential administrative/business support service is provided. The post holder is expected to work autonomously, prioritise work using judgement and initiative, recognising the high-profile nature of the work of the Senior Leadership Team and overseeing that all work within the corporate admin office is of the highest standard. The role will provide a dedicated service for individual members of the senior leadership team but will be expected to cover across the corporate office sites and deputise for the Senior Executive Assistant/Lead as required. Main duties of the job The post holder will work as part of a team in delivering a proactive business and office management support contributing to achievement of directorate/function objectives. Organise and manage documentation for meetings and events, including preparation of agendas and minutes of meetings, tracking actions and timeframes as appropriate. Ensure senior leaders have been briefed and have the required documentation for all meetings/events. Organise and produce reports, papers, presentations and other similar documentation in accordance with organisational timeframes. Provide effective diary management for Senior Executives and the team, ensuring that appointments are planned and coordinated, and run to schedule. Use independent judgement to prioritise the high-level completing demands to ensure an appropriate balance in the daily scheduling in line with preferences, responsibilities or project plans. Organise and plan meetings and events as directed, including sending invitations, booking venues, making travel arrangements, arranging speakers and providing relevant papers and material. Provide high quality support to ensure they are managed and delivered effectively. Support team members with the corporate office to understand their individual priorities and work requirements. About us We are Sirona care & health, a Community Interest Company committed to providing local communities with a range of high-quality specialist healthcare services across Bristol, North Somerset and South Gloucestershire. For us, it's about the personal approach; we take pride in what we do and deliver the high standard of care we would expect for ourselves and our families. At Sirona, we continue to build an inclusive culture that encourages, supports, and celebrates the diverse voices of colleagues, people and communities. We welcome applications from all who feel they have the skills and attributes to make a real difference. Benefits: We offer NHS Agenda for Change Salary, Terms and Conditions and the NHS pension scheme plus much morePlease see the benefits leaflet attached to this advert for details. We offer NHS Agenda for Change (AfC) salary including annual leave supplement, Stakeholder pension, a range of health and wellbeing incentives, high street discounts, plus much more Date posted 04 November 2024 Pay scheme Agenda for change Band Band 5 Salary £28,407 to £34,581 a year per annum Contract Permanent Working pattern Full-time, Flexible working Reference number 083-6195929-AB-A-C Job locations Yate Headquarters Badminton Road Yate BS37 5AF Job description Job responsibilities Please read the attached Job description and Person Specification for full details of the role before applying Job description Job responsibilities Please read the attached Job description and Person Specification for full details of the role before applying Person Specification Qualifications Essential oEducated to AS/ A Level or NVQ 3/ Diploma level 3 or equivalent level of experience. oWorking at a similar level in a specialist area (healthcare/public sector) oRecognised IT qualification or equivalent experience, with evidence of proficient IT skills in Microsoft Office including Word, Excel, Powerpoint oCommitment to continuing professional development Desirable oUnderstanding of or qualification of project management. Principles, techniques and tools such as Prince 2 Foundation and Microsoft Project. NHS Experience Essential Previous NHS experience Person Specification Qualifications Essential oEducated to AS/ A Level or NVQ 3/ Diploma level 3 or equivalent level of experience. oWorking at a similar level in a specialist area (healthcare/public sector) oRecognised IT qualification or equivalent experience, with evidence of proficient IT skills in Microsoft Office including Word, Excel, Powerpoint oCommitment to continuing professional development Desirable oUnderstanding of or qualification of project management. Principles, techniques and tools such as Prince 2 Foundation and Microsoft Project. NHS Experience Essential Previous NHS experience Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Sirona care & health CIC Address Yate Headquarters Badminton Road Yate BS37 5AF Employer's website https://www.sirona-cic.org.uk/ (Opens in a new tab)