Temporary IS Projects & Budget Officer
Reference no: Merseyside BL 365004
Pay Rate: £15.29 per hour PAYE
Hours: 36.50 Monday – Friday, normal working hours
Duration: This opening assignment is for 11 months
City: LIVERPOOL
Management Vetting:
Note: Police Vacancy - only for candidates with a minimum of 5 years continuous UK address history. This vacancy is subject to a strict security vetting procedure.
Monitor ICT Department project throughput and processes.
Key Responsibilities:
1. Monitor and check all I.T. Department orders against budgets and invoices against deliveries to ensure that the correct tariffs and charges are being applied.
2. Check all invoices against orders and deal directly with suppliers to resolve any anomalies or variations.
3. Specifically check all telephony invoices closely for accuracy of tariffs and equipment.
4. Specifically check all mobile radio and mobile phone invoices and recommend and implement changes of tariff to users where it would prove cost effective.
5. Create, manage and maintain accurate records of all departmental expenditure ensuring the correct allocation of costs within the budget.
6. Record expenditure against the ICT department’s revenue budget and provide forecasts of future expenditure to enable managers to make informed decisions.
7. Check that project managers produce detailed project plans each month, and that those plans are viable and complete.
8. Provide IS management with options and forecasts of the staffing required for proposed or rescheduled projects and assess their impact on other projects.
9. Produce and maintain a summary of capital expenditure for all ICT projects.
10. Monitor staff activities and locations via diaries, holiday commitments, etc. to maintain a complete availability register.
Qualifications:
1. Educated to A-Level standard or equivalent.
Knowledge:
1. Knowledge of budgetary procedures and processes in large-scale, complex procurement environments.
2. Knowledge of telephony service charging and tariffs desirable to cope with the significant and voluminous invoicing from telephony suppliers.
3. Familiar with Project Management Software and project control techniques including the use of Gantt charts and critical path analysis.
Experience:
1. Specific experience of invoice processing, so that supplier charges can be accurately checked and processed.
Skills & Abilities:
1. Assertive communication skills to deal with suppliers particularly in addressing issues of over-charging or mis-charging and negotiating tariffs or discounts.
2. Excellent listening and influencing skills to work with IS Managers and Programme Coordinators to identify project staff requirements and allocate resources to match Force and departmental project priorities.
3. Strong planning skills to understand and forecast the requirements of all IS projects against staff availability.
4. Numerically and analytically adept in order to check charges and invoices for anomalies, transients and variations.
5. Competent in the use of spreadsheets to produce and maintain individual project expenditures and to maintain an I.T. Department budgetary overview.
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