Interview date: TBC
We are looking for a Recruitment Administrator to work within our busy fast-paced but friendly Recruitment Team. The successful candidate will need to be well-organised, self-motivated and have great telephone manners with the ability to remain calm under pressure.
You will work across the full end-to-end recruitment cycle (from vacancy creation to on-boarding) for vacancies across the trust. Therefore, the ideal candidate must have previous recruitment experience along with experience of working in a busy administrative role(s). You will also be good on the telephone as the role will involve engaging and liaising with your recruiting managers, candidates and a wide range of staff groups daily.
The successful applicant will be required to work from the office for the first 3 months as you develop into the role. However, once training is completed you will work 2 days a week in the office and 3 days from home.
Main duties of the job
To provide strong and collaborative administration support to the Resourcing Team throughout the end to end recruitment process to enable the delivery of a first-class recruitment service, and to enhance the department's reputation as a centre of excellence.
Build solid working relationships with key stakeholders, hiring managers and candidates.
To take an active part in the continual streamlining of the recruitment process for permanent and temporary staff.
Be the initial point of contact within the Resourcing department, ensuring that queries are dealt with in a timely, accurate and professionally customer-focused manner or are escalated as appropriate.
To provide a high quality, customer-focused recruitment service.
Job responsibilities
Ensure the delivery of an excellent recruitment service to managers, staff and applicants through provision of administrative and advisory support throughout the recruitment process.
To ensure that all requests regarding employment within the Trust are dealt with as per key performance indicators.
Contact candidates to set up interview schedules both verbally and electronically, prepare recruitment packs for interviews and deliver them to the panel members in a timely manner.
Conduct all pre-employment checks for successful candidates in line with NHS Employers guidance.
Ensuring that DBSs and Work Permits of current staff are in date and that any necessary work is completed to ensure compliance with Trust Policies/UKBA/CQC/NHSLA.
Work with recruiting managers to ensure that they are kept fully up to date with the progress of their successful candidate.
Produce offer letters and contracts to successful/unsuccessful candidates. Ensure that all recruitment systems are updated and maintained on a daily basis.
Assist with any recruitment events or initiatives that the Trust undertakes throughout the year.
Ensuring that knowledge of recruitment procedures and legislation/Trust policies is up to date at all times.
Any other duties as may be delegated or to provide assistance to other parts of the Directorate administration if requested.
Person Specification
Qualifications
* English and Mathematics GCSE or equivalent
* NVQ 3 Level or equivalent experience
Knowledge
* Working knowledge of Microsoft Packages (essentials include outlook, excel & word), ability to use internet and email applications
* Experience of customer service or dealing with general public
* Knowledge of GDPR and its application
* Knowledge of equality and diversity issues and their impact on the work within recruitment
Experience
* Experience of working as an administrator in a complex and forward-thinking organisation
* Working in a pressurised environment, responding to numerous daily deadlines and ever-changing priorities
* Previous administration experience necessary
Skills
* Able to organise, prioritise and adjust own workload in relation to the priorities of the department on a daily basis
* Able to work as part of a multi-disciplinary team to ensure high quality administrative support
Values Based Question
* Give an example of a time when you have gone the extra mile to help someone
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£24,071 to £25,674 a year per annum/pro rata
Contract
Permanent
Working pattern
Full-time, Flexible working, Home or remote working
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