Band 5 Nurse and Band 2 Healthcare Support Worker recruitment is centralised, meaning when you apply you will be considered for a number of roles across the Trust. If you have any questions please email: nursing.careers@ouh.nhs.uk.
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.
The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital, Nuffield Orthopaedic Centre, and Horton General Hospital.
Our values, standards, and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues, and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement, and excellence.
Job overview
Job Ref: IM&TS 166a
Salary Scale: Band 4 (£26,530- £29,114) depending on qualifications and experience
Hours: 37.5 hours per week
Contract Type: Fixed Term 6 months
The successful applicant will be responsible for ensuring new and existing staff are correctly registered onto the Care Identity Management (CIM) and are issued with a NHS CIM Smartcard in a timely manner. They will also be responsible for providing support and advice to managers on the Registration Authority (RA) process, ensuring robust identity checks are carried out for employees requiring access to NHS Care Identity Management (NHS CIM) applications and others.
Main duties of the job
1. To register staff and print and issue smartcards in accordance with Trust policies and procedures.
2. To be familiar with and adhere to ‘Registration Authorities Operational Process and Guidance’ and ‘Registration Authorities: Governance Arrangements for NHS Organisations’.
3. To ensure identity for all users is checked to the required standard.
4. To ensure all personal details are kept up to date in all systems relating to Registration Authority.
5. To allocate the appropriate access to each user.
6. To work with the HR team to ensure Smartcards are updated when staff roles change or when Smartcard access is to be removed.
7. To work within the remit of the Data Protection Act in maintaining the confidentiality, integrity and availability of personal identifiable information.
Working for our organisation
Information Management and Technology Services (IM&T Services) provide support to Oxford University Hospitals NHS Foundation Trust users as well as to several other Health organisations across Oxfordshire.
Detailed job description and main responsibilities
1. To be responsible for ensuring new and existing staff are correctly registered onto the Care Identity Management (CIM) and are issued with a NHS CRS Smartcard in a timely manner.
2. To provide support and advice to managers on the Registration Authority (RA) process, ensuring robust identity checks are carried out for employees requiring access to Care Identity Management (CIM) applications and others.
3. To assist the Registration Authority Manager with the new technical solutions, Care Identity Management (CIM) and the Electronic Staff Record (ESR) Interface.
4. To implement and maintain the Registration Authority function help desk, ensuring queries are answered and resolved in a timely manner.
5. To offer support and advice on the RA process to the HR team and managers within the Trust.
Person specification
Education and Qualification
* Educated to “A” Level standard or equivalent.
Skills and Abilities
* Proven organisational, planning and communication skills.
* Perform accurate and auditable data entry.
* Ability to problem solve at point of contact with End- Users.
* Knowledge of ESR / RA systems.
Knowledge and Experience
* Demonstrable experience of working with a variety of users at all levels within an organisation.
* Demonstrable experience of engaging with a variety of professionals across multiple organisation and varying environments.
* Demonstrable experience of Microsoft Office skills (including Microsoft project).
* Knowledge of and experience in Support/IT role.
* Knowledge of NHS Trusts and their structures and management.
* Knowledge of Data Protection Act requirements.
Personal attributes
* Willingness and ability to work flexible hours to facilitate registrations when necessary.
* Willingness and ability to travel throughout the geographical area.
COVID-19: The COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues, and of course our patients from the virus when working in our healthcare settings.
Next Steps: Please make sure that you read the job description and person specification, and that your supporting statement reflects this as your application will be judged against these criteria.
No unsolicited recruitment agency telephone calls or emails.
Name: Helen Juggins
Job title: Registration Authority Operational Manager
Email address: Helen.Juggins@ouh.nhs.uk
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