Main area Head & Neck, Orthopaedic and Reconstructive Services
Grade Band: 3/4
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 328-HNO-6729542
Employer: South Tees Hospitals NHS Foundation Trust
Employer type: NHS
Site: The James Cook University Hospital
Town: Middlesbrough
Salary: £24,071 - £29,114 per annum
Salary period: Yearly
Closing: 01/01/2025 23:59
Medical Secretary/Higher Medical Secretary
Job overview
Department: Ophthalmology
Working Hours: Monday to Friday, 08.00 – 17.00 (7.5 hours per day)
The role offers excellent opportunities for an enthusiastic and conscientious person to provide a comprehensive medical secretarial service to consultants and junior medical staff in an efficient and timely manner, assisting in the organisation of their workload and contributing to the overall success of the organisation.
Note: This post is for internal candidates to South Tees Trust. If you are not currently working within the trust, your application will not be reviewed and will be automatically rejected at the shortlisting stage.
Main duties of the job
You will have previous medical secretarial and administrative experience, preferably in a healthcare setting. It is essential that you have strong IT skills, a good level of general education, and extensive knowledge of Office and Outlook (including Word, Excel, PowerPoint, email, and internet) along with advanced typing/word processing qualifications/skills.
You will have excellent communication, interpersonal, and organisational skills. It’s important that you are flexible, able to act on your own initiative, and work both independently and as part of a team. You must be able to work under pressure to tight deadlines and prioritise workloads, as well as being positive and enthusiastic.
This vacancy will close when we receive sufficient completed applications.
Working for our organisation
South Tees Hospitals is the largest hospital trust in the Tees Valley with two acute hospitals and services in a number of community hospitals.
The James Cook University Hospital in Middlesbrough is a designated major trauma centre and provides all its specialties from one site. It provides a wide range of district general hospital services and specialist services such as neurosciences, renal medicine, spinal injuries, major trauma, cardiothoracics, vascular surgery, and cancer services.
Detailed job description and main responsibilities
Please see the full job description and person specification document(s) for main responsibilities of the role.
Person specification
Experience
* Healthcare / NHS Trust experience (B3/4)
* Previous experience working within a team (B3/4)
Experience Band 3
* Working knowledge of Office and Outlook, including Word, Excel, and PowerPoint, email, and internet
* Secretarial and administrative experience
Experience Band 4
* Substantial secretarial and administrative experience
* Extensive use of Office and Outlook, including Word, Excel, and PowerPoint, email, and internet
Knowledge & Skills
* Excellent planning, prioritisation, and organisational skills (B3/4)
* Efficient and accurate word processing skills (B3/4)
* Substantial working knowledge of secretarial/clerical processes (B4)
* Understanding of secretarial/clerical processes (B3)
* Knowledge of General Data Protection Regulations and patient confidentiality (B4)
* Trust experience; knowledge of STHFT policies and procedures (B3/4)
* Knowledge of medical terminology (B3)
Qualifications Band 3
* GCSE in Maths and English or Functional Skills (level 2) or equivalent level of demonstrable experience
* NVQ3 level Secretarial or Business Administrative qualification, or equivalent level of demonstrable experience
* Medical Terminology qualification or equivalent level of working experience with medical terminology
* Audio-typing qualification or equivalent level of working experience with medical terminology
Qualifications Band 4
* GCSE in Maths and English or Functional Skills (level 2) or equivalent level of demonstrable experience
* NVQ3 level Secretarial or Business Administrative qualification or equivalent level of demonstrable experience
* Medical Terminology Qualification Level 2 or equivalent level or short courses or equivalent demonstrable working experience in accordance with the Trust’s Medical Secretarial Development Framework
* Customer care qualification, Level 2 or short courses or equivalent demonstrable working experience in accordance with the Trust’s Medical Secretarial Development Framework
Employer certification / accreditation badges
Address: The Recruitment Team
The Murray Building
The James Cook University Hospital
TS4 3BW
Telephone: 01642 850850, ext. 57396
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