Job Description
Are you ready to make a difference in global security? Rapiscan Systems, an industry leader in detection technology, is seeking a dedicated Bid Manager to join our International Bid Team. We provide cutting-edge cargo and vehicle inspection systems and services to combat terrorism, drug smuggling, illegal immigration, and trade fraud.
About Us:
Rapiscan Systems offers a broad array of scanning system configurations leveraging low-, medium-, and high-energy X-ray technology to meet unique security application requirements. Our commitment to excellence in imaging performance, innovative design, and uncompromising quality ensures best-in-class imaging, high reliability, and operator satisfaction.
Role Responsibilities:
- Support the Sales Lead in driving technical and commercial bid/tender responses to improve sales success rates.
- Manage the bidding interface between departments including Sales, Engineering, PMO, Logistics, and those with sign-off responsibility.
- Provide transparency to risks within opportunities and work with stakeholders to provide mitigations.
- Translate technical specifications into winning bid material with the assigned technical leads.
- Develop and communicate best practice processes for bids, tenders, proposals, and direct sales.
- Ensure adherence to the Rapiscan bid process in line with best practice.
- Continuously improve the bid process and educate stakeholders involved in the tender and response process.
- Produce compliant proposals that respond to specific client needs through liaison with SMEs.
- Ensure timely proposal submissions against a Proposal Management Plan or Resource Allocation Table.
- Contribute to the maintenance of the bid library.
- Organize and chair formal bid reviews and communicate commercial issues to stakeholders.
- Ensure thorough and complete bid qualification.
Key Relationships:
- Bids & Proposals Manager –
- Bids & Proposals team members
- Sales team
- Stakeholders for bids including PLM, Project Management, Service, Finance, Contracts, Compliance
- Senior Management Team, Rapiscan Distributors, Customers
Key Requirements:
- At least 3 years in a Bid Coordinator or Bid Management role.
- Experience in preparing proposals through the whole bid lifecycle from bid evaluation to award.
- Ability to work across all spectrums of proposal development including risk assessment, costing/pricing, contract analysis, technical input, authoring, and all tasks required for successful tender submission.
- International bidding experience is an advantage.
- Flexibility and willingness to work outside of normal hours and travel out of country if required.
- Excellent written and oral communication skills with the ability to present information to internal and external stakeholders including senior management and customers.
- Experience producing bids in a highly regulated industry.
- Working experience with multidisciplinary teams including PMO, estimating, engineering, financial control, and commercial management disciplines.
- Ability to lead multidisciplinary bid teams to achieve tight deadlines in a pressured environment.
- Strong commercial awareness.
- Excellent communication, presentation, and analytical skills.
- Ability to prioritize and work on multiple bids concurrently.
- Excellent attention to detail.