Job Description
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What are we looking for?
We’re looking for a super-organised person with up to 3 years of experience and a positive can-do attitude, to support our Managing Director and EMEA Senior Leadership Team (SLT). You will be responsible for all the usual EA and office manager tasks, including organising and focusing time and activities, as well as managing relationships and supporting on key projects, both internally and externally.
What you’ll be doing
In this high profile and demanding role, you will be:
1. Proactively supporting our MD & SLT, including email management, diary management, travel, and meeting arrangements, ensuring time efficiency and minimising scheduling conflicts
2. Managing credit card expenses and invoicing, ensuring that all expenses are accounted for ahead of reconciliation
3. Managing meetings – setting up rooms, arranging lunches, preparing papers for meetings, taking minutes, and following up on actions
4. Coordinating arrangements for leadership and public speaking events with which the MD is involved in
5. Project administration– chasing completion of milestones, keeping progress logs, and updating the SLT
6. Maintain a high level of organization in the office environment, coordinate with other departments to ensure that team needs are met and office supplies and equipment are available.
7. Ensure the MD and leadership team have the resources and support they need to be effective in their roles.
8. Supporting in the creation of engaging communications, blogs, and vlogs, as well as managing the MD’s social media presence
9. Responding to generic requests for information both internally and externally and handling matters on behalf of the MD when required
10. Act as a liaison between the MD, leadership team, and internal/external stakeholders, handling sensitive and confidential information with discretion
11. Organise corporate events, conferences, and team-building activities, ensuring all logistics are covered and the event runs smoothly
12. Occasional travel may be required for events or meetings
Skills, experience and qualities you’ll need
If you are an experienced EA or PA to an Executive or Senior team and can demonstrate the following, we’d love to hear from you.
13. At least 3 years Executive Administration experience, or administrative support role, ideally supporting senior leadership or a C-suite executive
14. The ability to prioritise effectively and manage multiple demands, while remaining organised and producing work of a consistently high quality
15. Excellent written and verbal communication skills
16. Exceptional organisational skills with the ability to manage multiple tasks simultaneously and meet deadlines
17. Problem solving skills, Strong ability to anticipate needs and resolve issues efficiently
18. Strong attention to detail and accuracy, particularly in scheduling, communication, and document preparation
19. Flexibility in a fast-paced environment and ability to shift priorities based on evolving needs
20. Ability to work collaboratively across departments and with people at all levels of the organization
21. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and video conferencing tools (e.g., Zoom, Microsoft Teams).
22. High standards of confidentiality, discretion, tact, and diplomacy
23. Calm under pressure, proactive, have an optimistic outlook, and a can-do attitude
24. Tenacious and resilient
25. Self motivated and anticipate needs
What you’ll get in return
26. Currently the role is for 20 hours per week part-time – days to be agreed
27. Competitive Salary and Benefits and Bonus Plan
28. Flexible hybrid working
29. Optional Private Health Insurance & Dental Insurance
30. Pension
31. Life Assurance
25 days holiday (increasing to 30 days after 5 years) & Bank Holidays
What you’re getting into
We’ve got big collaborative spaces for your big ideas, so bring an open mind and leave your suit in the closet. We all are committed to creating unique and rewarding consumer experiences. Everyone is interested in succeeding – for the team, for themselves and for the business. Cross-functionally and across the company, everyone has common goals and aspires to be their best.
You will learn something new or at least look at things differently every day. There are so many smart and creative people around that you’ll be motivated to pursue the ideal.
Team spirit is infectious. Belkin is an extremely open workplace, where communication is essential. Not every idea will be accepted, but you’ll be asked for your point of view. Innovation thrives on multiple and varied levels. At Belkin we challenge conventional wisdom and refuse to accept that something cannot be done.
We are committed to diversity. Belkin is an Equal Opportunity and Affirmative Action Employer M/F/D/V. We maintain a drug-free workplace.
All candidates applying for a job in the EMEA region, please review the Applicant Privacy notice HERE
Location:
Kings Langley,