What's involved with this role:
Temporary Procurement Governance & Systems Officer/Admin
Job Ref: Bournemouth 5259761
Pay Rate: £15.18 per hour PAYE
Hours per week: 37 Monday – Friday, normal working hours
Role Length: This opening assignment is for 2-3 months
City: Bournemouth, Dorset
Hybrid working – 1 day in the office
Candidates must hold a valid UK driving licence and have access to either their own car or a pool car in order to undertake the duties of the role, unless other forms of transport are available and viable to perform the role.
The purpose of the role is to provide support to the Procurement Governance and Systems Manager in the efficient administration of the Purchasing Cards & Purchasing Card System and the Council’s eTendering System. This includes the Council Contract Register and Transparency Reporting requirements. Responding to requests and queries, keeping records, maintaining procedures, and running spend analysis reports.
Candidates should have the knowledge of Procurement Governance and Systems Manager and experience of using/administering Purchasing Cards and related systems.
Key Responsibilities:
The efficient and effective daily administration of the Purchasing Cards and all associated processes in accordance with the established procedures and workflows.
Serve as the primary liaison for all Purchasing Card requests and queries via e-mail, MS Teams and telephone.
Liaise with the Purchasing Card provider as required to manage the administration of Purchasing Cards.
Co-ordinate the Purchasing Card application and associated card (delegates and approvers) ordering processes.
Administer all related Purchasing Card accounts: including, but not limited to, set-up and closing, limit increase requests, change requests, PIN and card replacements and all other account maintenance.
Provide training and advice in accordance with the procedures to all types of Cardholders and Line Managers relevant to their need.
Process weekly Transfer and Leaver files from HR and act accordingly.
Continuous maintenance of the card inventory and tracker spreadsheets.
Set up and send monthly reconciliation reminders to all types of Cardholders where relevant.
Work with the Systems Accountant to ensure the monthly reconciliation and approval of cardholder transactions are correct and completed on time to enable recharges to the accounts payable system.
Qualifications:
3 A levels, NVQ 4, HND or diploma.
Skills & Experience:
Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Knowledge of GDPR, practices, and legislation.
Practical working knowledge of relevant data protection acts and codes of practice.
Experience of gathering data, compiling information and preparing reports.
Knowledge of corporate information governance framework, standards, policies, and processes.
Experience of managing confidential and sensitive personal data and producing and presenting clear summary information and reports.
Experience of preparing guidance and information, and contributing to the development of processes to meet defined information governance standards.
Ability to provide information to others and communicate information and outcomes in a clear manner.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days, please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.
S
“XI
1
Job Ref: Bournemouth 5259761
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.