I am looking for an Administrative Specialist to join my client who is a leader in nanomaterial technologies based in Oxford.
What will you be doing?
As an Administrative Specialist they are looking for someone who would be involved in the below:
* Procurement: Oversee the entire purchasing process, from raising and processing purchase orders for office, laboratory, and R&D requirements to managing supplier relationships. Ensure effective communication and timely follow-ups for equipment, materials, and services.
* Supplier & Service Coordination: Act as the primary contact for vendors, handling negotiations, issue resolution, and the management of equipment maintenance contracts and service agreements.
* Logistics: Manage order shipments and deliveries, including creating shipping labels (e.g., DHL, FedEx), coordinating customs documentation when required, and collaborating with the production and sales teams to ensure prompt dispatch of goods.
* Inventory & Supplies Management: Track and maintain office inventory levels, ensuring that essential supplies are consistently stocked and available.
* Travel & Accommodation: Arrange business travel for the team, including booking flights, accommodations, and transportation.
* Office Management: Supervise the daily operations of the office, including coordinating cleaning services, managing office equipment, and ensuring a clean, safe, and efficient workspace.
* Administrative Support: Provide general administrative assistance to various departments as needed.
What they are looking for?
* Highly organized and detail-oriented individual with strong multitasking abilities.
* Experience in managing purchasing activities for office, lab, and R&D needs.
* Proactive in handling logistics tasks, including creating shipping labels and coordinating shipments.
* Skilled in organizing business travel, including booking hotels and flight tickets.
* Ability to oversee office management, ensuring cleanliness and functionality of the workspace.
* Strong communication skills for liaising with suppliers regarding equipment maintenance and service needs.
* Excellent time management skills and ability to provide general administrative support.
* Comfortable working with cross-functional teams, such as production and sales.
What you'll get in return for your experience?
A chance to join an exciting growing start-up.
What's next?
Feel free to reach out to me if you have any questions but if this role looks to be a good fit then please do apply.