NHS Cornwall and Isles of Scilly Integrated Care Board
Actively provide a high quality, comprehensive and effective administrative support to the Commercial team.
Act as first point of contact, providing an interface with ICB staff including commissioners and effective liaison with finance colleagues, alongside other external agencies/stakeholders.
Work with procurement colleagues regarding issues and queries between the ICB and potential providers of health care, ensuring providers are kept informed of any procurement process or changes to existing procurement processes.
Aid in the development and implementation of procurement process management.
Main duties of the job
1. Administration and office management
2. Act as the first point of contact for enquiries, supporting the team by answering queries
3. Act as a knowledgeable resource for internal and external colleagues regarding commercial queries, and liaise with immediate team members to resolve matters
4. Produce documentation through applying knowledge and skills in the use of Microsoft Office, maintaining high standards of document production
5. Undertake typing of correspondence, internal forms, reports and other documents in accordance to the agreed corporate style
6. Undertake production and completion of spreadsheets and contract templates for own use and wider utilisation by the team
7. Prepare and distribute documents and meeting paperwork in a timely manner, mainly electronically
8. Creation and management of documents and notices generated through e-Contract IT portal
9. Service meetings through the production of agendas, taking minutes as and when required, coordinating the collation and distribution of papers, ensuring relevant paperwork is distributed in good time prior to the meeting
10. Plan and manage own workload to weekly, monthly and annual timescales, to ensure prioritisation and continuity of service provision
11. Undertake administrative duties including generic email box management, updating excel activity trackers, bulk mail-out distributions by email.
About us
NHS Cornwall and Isles of Scilly expects all employees to demonstrate our values and the NHS core values as part of their day to day working lives. Colleagues will be expected to display the behaviours that underpin these values at all times and as such act as an ambassador for NHS Cornwall and Isles of Scilly.
We want to be innovative, agile and brave
We are passionate about making a difference to people's lives
We believe in strong relationships and supporting champions
We will listen to people to understand their needs
NHS Core values:
* Respect and dignity
* Commitment to quality of care
* Compassion
* Improving lives
* Working together for patients
Job responsibilities
PLEASE NOTE: To view the full job description and person specification, please view the supporting information.
To be an employee of the NHS you need to successfully complete the following:
* Identity checks
* Professional registration and qualification checks
* Employment history and reference checks
* Work health assessments
Person Specification
Qualifications, training, knowledge, skills and experience
* NVQ Level 4 or above or equivalent
* Experience of using Microsoft Office including Excel
* Experience of working in a busy team oriented collaborative environment
* Experience of creating documents and using electronic systems
* Effective communication and organisational skills
* Able to prioritise and manage own workload often unsupervised
* Experience in contracting, procurement or NHS office environment
* Understanding of confidentiality and data protection
* Ability to analyse and interpret data
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
NHS Cornwall and Isles of Scilly Integrated Care Board
Full-time, Flexible working, Home or remote working, Compressed hours
#J-18808-Ljbffr