Office Management:
1. Ensuring the office and workshop is well maintained and implement systems and processes to ensure its smooth running.
2. Act as the key point of contact for the business regarding building management matters and ensure all facilities-related matters are reported and resolved in a timely manner.
3. Point of contact for all company insurances.
4. GDPR administration.
5. Ensure all office/facilities management procedures are followed.
6. Acting as the primary contact point for IT issues.
7. Maintain and order all IT and comms equipment.
8. Working with the IT team to set up new starters' technology.
9. Organise travel bookings for the Directors.
10. Complete other ad-hoc office management tasks.
11. Being fully up to date with Fire Safety and regulations and manage the office Health & Safety.
12. Helping organise company events and charitable partnerships.
13. Greeting visitors, ensuring visitors are signing in and out and contacting the host.
HR Coordination:
1. To welcome and process administration of new employees ensuring all employee files have relevant information including signed contracts, passports or work visas etc.
2. Ensure that processes and methods are introduced and followed to ensure all new starters are fully inducted and onboarded within the business including creating welcome packs.
3. Keep the HR records fully up to date and ensure all data relating to personnel details is kept strictly confidential.
4. Managing staff holiday schedule including approvals.
5. Advise on Company policies and procedures where appropriate and provide advice and support on day-to-day issues.
6. Arranging and holding exit interviews, ensuring timely feedback is given as needed.
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