Job summary An opportunity has arisen to cover maternity leave as PA to Looked After Children Service. This interesting and varied role requires ability to work well, taking initiative whilst committed to teamwork. This position also requires good communication skills and the ability to meet the demands of working in a very busy environment. You will have the ability to work under pressure, prioritise your workload and to deal with confidential and highly sensitive issues in a professional manner. Base Location: Poole Hospital Interview Date: TBC Main duties of the job To act as the focal point of communication for the Looked After Children (LAC) service To ensure accurate data is captured and recorded promptly to meet the requirements of the LAC service Contact with clinical and clerical teams to ensure patients are managed in the best way through their pathway. To be responsible for the initiation and prioritisation of own workload. Supervise and support the LAC administrator About us Our values define who we are as TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues. UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme. This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview. Date posted 14 March 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum Contract Fixed term Duration 12 months Working pattern Full-time, Flexible working Reference number 153-SP04343 Job locations Poole Hospital Longfleet Road Poole BH15 2JB Job description Job responsibilities To understand the role in more detail please read the full job description and person specification documents which are attached to this advert. Job description Job responsibilities To understand the role in more detail please read the full job description and person specification documents which are attached to this advert. Person Specification Qualifications Essential Vocational level 3 qualification in related field or equivalent knowledge of administrative processes GCSE or equivalent in English and Mathematics Excellent IT skills, in particular with Microsoft Office Experience Essential Recent experience of working as a PA/Secretary Experience of minuting meetings, either face to face and virtually Recent experience of working as part of a team Desirable Previous NHS experience Experience of collating and analysing data, to develop reports using data systems and spreadsheets Skills Essential Evidence of organisational skills Ability to work as part of a team or autonomously Ability to prioritise, deal with conflicting demands, pressures and tight deadlines Ability to build excellent working relationships with stakeholders across the organisation Excellent communication skills, and the ability to communicate effectively and professionally with staff and colleagues Excellent telephone skills Knowledge Essential In depth knowledge of Microsoft Office Suite (Excel, Word and Outlook) Excellent understanding of patient confidentiality Desirable Knowledge of hospital computer systems Knowledge of Looked After Children service Knowledge of various agencies associated with children's services Personal Attributes Essential Time management skills and ability to work within tight deadlines Self-motivated Creative and innovative Strong attention to detail Reliable, flexible and adaptable Person Specification Qualifications Essential Vocational level 3 qualification in related field or equivalent knowledge of administrative processes GCSE or equivalent in English and Mathematics Excellent IT skills, in particular with Microsoft Office Experience Essential Recent experience of working as a PA/Secretary Experience of minuting meetings, either face to face and virtually Recent experience of working as part of a team Desirable Previous NHS experience Experience of collating and analysing data, to develop reports using data systems and spreadsheets Skills Essential Evidence of organisational skills Ability to work as part of a team or autonomously Ability to prioritise, deal with conflicting demands, pressures and tight deadlines Ability to build excellent working relationships with stakeholders across the organisation Excellent communication skills, and the ability to communicate effectively and professionally with staff and colleagues Excellent telephone skills Knowledge Essential In depth knowledge of Microsoft Office Suite (Excel, Word and Outlook) Excellent understanding of patient confidentiality Desirable Knowledge of hospital computer systems Knowledge of Looked After Children service Knowledge of various agencies associated with children's services Personal Attributes Essential Time management skills and ability to work within tight deadlines Self-motivated Creative and innovative Strong attention to detail Reliable, flexible and adaptable Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. UK Registration Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. UK Registration Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window). Employer details Employer name University Hospitals Dorset NHS Foundation Trust Address Poole Hospital Longfleet Road Poole BH15 2JB Employer's website https://www.uhd.nhs.uk/careers (Opens in a new tab)