Job Description
Job Title: Business Unit Administrator
Reporting to: Operations Manager
Purpose of the Position:
The Business Unit Administrator will support all aspects of business unit administration and support site projects by carrying out general office administration. The position involves interfacing on a regular basis with our Project Management team and Finance, whilst also working directly with site teams to ensure optimum project delivery. The jobholder will contribute to the continuous development of the team through flexibility and adaptability to meet business requirements.
Responsibilities & Duties:
* Populate accounting system with timesheet information.
* Assist with compilation of monthly safety reports.
* Maintain and update Training Database.
* Maintain records and file documents.
* Reconcile supplier statements.
* Liaise with suppliers to deal with all queries.
* Efficient use of the company IT systems for record keeping, finance requirements, and project support.
* Assist with all aspects of vehicle administration - including Fuel Cards and Tracker Keys.
* Reconcile credit card transactions with monthly statement.
* Issue safety critical information to site-based staff.
* Assist the estimating department on tender returns.
* Set up new suppliers.
* Act as a daily contact point in the office for Omexom staff, contractors, customers, and suppliers.
* Assist with general administration associated with the procurement of site requirements including plant hire and materials.
* Coordinate travel arrangements for staff members.
Governance:
Interfaces and relationships with key stakeholders:
* Operations Manager
* Finance team
* Project Managers
* Project Teams
* Stores Manager
* External suppliers, clients, etc.
Person Specification
Qualifications and experience:
* A minimum of 2 years recent experience in providing administrative support within a busy office environment.
* A good standard of educational attainment with a minimum Grade C GCSE passes in English and Maths.
* Sound IT skills including use of the Microsoft Office package with the ability to quickly learn new skills and become familiar with new software packages.
* Excellent organisational, communication, and interpersonal skills, able to relate to staff at all levels.
* Ability to work under pressure, be a team player, and have a high level of self-motivation.
* Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.
Values:
In line with Omexom’s values, the jobholder must possess the following qualities:
* Team Spirit & Generosity: Able to work effectively within and contribute to the Omexom team to deliver results, provide support, and drive performance.
* Trust and Empowerment: Enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.
* Integrity and Responsibility: Enjoy taking responsibility for their duties and managing these effectively to ensure efficient high-quality results.
* Innovation & Entrepreneurship: Continually strive to improve processes and introduce new initiatives to improve efficiency.
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