Job advert
Job Title: Business Administrator
Location: Sheffield, UK
Reports To: General Manager/Managing Director
Position Type: Full-Time, permanent
Job Description
We are seeking a detail-oriented and proactive Business Administrator with a broad range of skills to support our small team and ensure the smooth running of the business. The ideal candidate will be a critical and analytical thinker with an affinity for organisation, time management, and multitasking. This role requires someone who can handle administrative tasks at all levels, coordinate with various departments, and routine reporting to senior management.
Key Responsibilities
1. Administrative Support:
o Provide administrative support to the sales team, including scheduling meetings via phone calls, managing calendars, and handling correspondence.
o Prepare and maintain sales reports, dashboards, and performance metrics.
o Manage and organize sales documentation and ensure all records are up-to-date.
o Assist with the preparation and processing of sales orders, quotations, and contracts.
o Write proposals, business cases and costings to support opening accounts.
o Coordinate with other departments (e.g., accounts, logistics) to ensure timely delivery of products and services.
o Track and follow up on pending orders and resolve any issues or discrepancies.
2. Bookkeeping:
o Purchase ledger.
o Sales ledger.
o Reconciliations (customer, supplier, bank).
o Credit control.
o Banking.
o Preparation for VAT returns.
o Working with accountants to file year end accounts.
o HMRC accounts maintenance & queries.
3. Customer Service:
o Act as a point of contact for customers, addressing enquiries and resolving issues in a timely and professional manner.
o Maintain customer records and ensure accurate and up-to-date information in the CRM system.
4. Other Duties:
o Input and update sales data into the CRM system and other databases.
o Assist in organising and coordinating sales events, meetings, and trade shows.
o Prepare event materials and logistics.
o Perform other administrative tasks and duties as assigned.
o Various IT maintenance tasks.
Qualifications
* Diploma or higher qualification in Business Administration, Marketing, or a related field (or equivalent work experience).
* AAT Level 2 or higher (applicants may be considered based on experience instead).
* Minimum of 2 years of experience in a bookkeeping role.
* GCSEs in maths and English to grade 4 / C or above.
Skills
* Strong organizational and multitasking abilities.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
* CRM software or accounts software experience.
* Ability to work independently and as part of a team.
* High attention to detail and accuracy.
* Handling sensitive information with discretion.
* Strong problem-solving skills and a proactive approach to tasks.
* Experience with Act! and Sage 50 is beneficial.
* Chemical background or knowledge is advantageous.
Benefits
* Competitive salary.
* On-site parking.
* 20 days + bank holidays each year.
Application Instructions
To apply for this position, please submit your CV and a cover letter outlining your qualifications and experience and suitability for the role.
Equal Opportunity Employer
Sky Chemicals is an Equal Opportunity Employer and does not discriminate based on race, colour, religion, gender or gender identity, nationality, age, disability, or veteran status. We believe that diversity is essential to the workforce and are committed to creating an inclusive environment for all employees.
Job Types: Full-time, Permanent
Pay: £23,500.00-£24,500.00 per year
Additional pay:
* Bonus scheme.
* Commission pay.
Benefits:
* Company pension.
* Employee discount.
* On-site parking.
Schedule:
* Day shift.
* Monday to Friday.
* No weekends.
Education:
* GCSE or equivalent (preferred).
Experience:
* Bookkeeping: 1 year (required).
Work Location: In person.
Reference ID: 202411BA
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