Part Time 18.5 hours, fixed term for 12 months.
We are looking to recruit a proactive Materials Management Assistant to join the Theatre Department Materials Management team. This is an extremely busy position and therefore the Trust is looking for highly motivated, competent individuals with strong communication, organisation, and computer skills.
Key aspects to the role include:
1. Support the Materials and Equipment Manager and Team with the procurement programme for the Theatre Department.
2. Provide an internal stock replenishment service using bar code scanning and data capture systems.
3. Ensure all designated stock is monitored and replenished to the agreed levels against the agreed delivery schedule.
4. Resolve any supplies issues.
5. Reporting to the Materials Manager, or deputy on a day-to-day basis, possess some knowledge of stock inventory administration, along with excellent time management, problem solving, and organisation skills.
6. Experience or an understanding of procurement and stock systems and processes would be of benefit but not essential for this role.
7. Ensure that those involved in patient care have the necessary supplies while maintaining a minimum stock at the point of consumption.
8. Provide service to customers at regular frequencies ensuring that the volume of supplies is consistent with need using hand-held terminals.
9. Input requisitions using SBS oracle system in a timely manner.
10. Assist in covering for colleagues in Materials Management during periods of absence to ensure continuity of service.
11. Assist in rationalisation and variety reduction exercises as required.
12. Assist in recording information to demonstrate savings and efficiency of service and to assist in the review of stock levels.
13. Attend meetings relevant to service.
14. Assist in the formulation and issue of timetables to customers regarding input and delivery dates from NHS Supply Chain (Runcorn).
The post holder will be required to adopt a flexible approach towards any supplies activities undertaken. Responsible for the implementation of Trust policies which have relevance to duties and in particular Health and Safety.
Clinical & Professional Responsibilities:
All work should be undertaken in line with the CIPS code of ethics.
Administrative Responsibilities:
Ensure all relevant paperwork such as stock sheets are kept up to date.
Teaching & Training Responsibilities:
Ensure your mandatory training and appraisals are up to date and opportunities for development are researched.
Financial Responsibility:
Although there is no direct budget control, the role involves managing stock levels and inventory to the most economical levels, which may mean meeting with Operational Leads in conjunction with Materials and Equipment Manager to review stock levels and help achieve CIP targets in accordance with trust policy.
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