Office Administrator - Mayfair - £24,000 to £27,000
My client, a well-established and high-end property and asset management firm, is currently seeking a highly motivated Office Administrator / Receptionist to join their growing team in Mayfair.
Fantastic opportunity to join an environment ensuring smooth functions across the business, providing front of house and administrative duties to a team of experts who have a passion for excellence delivering advice across every area of property including agency, rating, and surveying.
Duties:
* Ensure Reception and Office presents well at all times; liaise with florist, internal landscaping, and cleaner.
* Schedule and arrange resources and refreshments/catering for conferences, meetings, appointments, and travel plans.
* Set up meeting room (2 boardrooms), and clear meeting room after meetings end.
* Order food for the office and keep the fridge fully stocked with drinks.
* Sort and distribute post.
* Liaise with contractors.
* Liaise with our external IT company on issues.
* Arrange maintenance visits for the photocopier and replace toner.
* Frank and post mail, ensuring postage prices are up to date.
* Arrange couriers, ensuring optimal prices are obtained.
* Order stationery and ensure optimum stock is kept.
* Ensure travel is efficiently organized, and optimal prices are obtained.
* Provide suggestions to improve and streamline team processes and procedures.
* Using own initiative, undertake duties to ensure the smooth flow of work through the team.
* Assist in organizing the boardroom calendars.
Experience Required:
* Some administrative or Front of House experience.
* Experience in the property industry is highly desired but not essential.
* Demonstrable technical competence in areas relevant to the role.
* Very well presented, articulate, and excellent communication and literacy skills.
* Ability to multi-task and prioritize.
* Good command of written/verbal English.
Hours: Office Based Monday to Friday 9am to 5.30pm
Benefits:
* 25 days holiday plus 8 bank holidays, increases one day after two years of service with a maximum of 30 days.
* Free breakfast and lunch provided in the office.
* Pension Scheme.
* Season Ticket Loan.
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