The main role of the Service Funds Account Section (SFAS) Supervisor is to provide support to the Chinook Helicopter Force in maintaining the non-public financial accounts of RAF Odiham, adhering to current regulations and procedures. This post works alongside regular (Royal Air Force) RAF, Civil Servants, and contractors as part of a wider team in a lively office located in Station Headquarters. The team provides a wide range of support for the Force both within the UK and to military operations and exercises worldwide. The primary responsibility is the processing and management of non-public funds in support of Chinook Force activity and to provide value added support and advice to station personnel by answering queries in person, by phone or email. Work is accomplished using Microsoft Office on MODNet. This position is advertised at 37 hours per week. Job description What will the successful candidate be doing? Accounting for, analysing and reconciling cash and bank entries daily. Reconcile monthly bank statements for all Service Funds accounts. Ensuring file structure is correctly organised and maintained iaw AP3223A. Maintain asset register within Sage 50 for Office Manager, Work Service Office Manager, Pool and Families Club, applying depreciation calculations monthly. Provide statements of accounts monthly, and as required for meetings, queries, and training. Producing a cash and bank control analysis each month for authentication by OC Accts. Enter to SAGE the transfer of monies between accounts, end of month mess bills and functions to appro-priate funds. Checking and amending as necessary, monthly prepayments, accruals, and recurring entries before posting. Reviewing and updating process yearly. Production of Financial Reports: Trial Balance, Profit and Loss report and Nominal Activity by the 20th of each month Analyse, and record all Input and Output VAT each month, completing quarterly VAT returns for the Officers’ and Sergeants’ Mess, and payment by BACS to HM Customs & Excise. Close the accounts annually for Audit, providing final documentation to OC Accounts, Air Command, and Independent Examiner. Account for all income and expenditure for banked funds. Maintain trade creditor control and invoice tracking using Sage 50 accounts. Process all Service Funds wages monthly using Sage Payroll software. Ensuring that HMRC PAYE and NI payments are collected and paid to meet the Stations legal obligation. Person specification Essential: Good IT skills and a general experience of office processes are required to enable the successful candidate to work at a reasonable pace We need the candidate to have the capability to communicate clearly in both written & spoken work with accuracy and to follow standards such as Data Protection Act and electronic ways of working. Desirable: Experience using Excel applications & SAGE are highly desirable but not essential as full training will be provided. Behaviours We'll assess you against these behaviours during the selection process: Making Effective Decisions Managing a Quality Service Delivering at Pace Benefits Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. An opportunity to be considered for Reward and Recognition - £250-£5000 per year. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. At application you will be assessed against the following: Statement of suitability of 250 words outlining why you feel you are best suited to the role and how you meet the essential criteria in the advert. At interview you will be assessed against the following behaviours: Making Effective Decisions Managing a Quality Service Delivering at Pace Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed. These will be held in person. We endeavour to stick to these time frames, but these are subject to change around business needs The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window). See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). Apply and further information This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name :Linzi Neal Email :Linzi.neal498mod.gov.uk Recruitment team Email :DBSCivPers-Resourcingteam3mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: infocsc.gov.uk. Attachments 20240307-ArmyTLBEVP Opens in new window (pdf, 3932kB) External Pack Opens in new window (pdf, 1562kB) Candidate Information Opens in new window (docx, 31kB)