What you’ll do…
As Business Support Officer, you will play a crucial role in a team and/or project helping it run smoothly by providing administrative, logistical, and operational support.
Please see the job description below for more information and details about what we need from you.
Where you’ll work…
Based at our offices in Pickering, our Business Support Officers provide a professional service to underpin the many and varied departments within the district. Due to the retirement of a long serving member of staff we are looking for someone to primarily focus on supporting our district financial systems and are also offering the opportunity for a fully-funded training programme to gain a recognised qualification such as AAT levels 2-3 or equivalent. Study time, when appropriate, will be incorporated into your working week.
All our Business Support roles are considered integral and interchangeable, providing back-up for colleagues during times of absence or peak workflow, so there’s always something to learn that’s outside of your immediate remit.
• provide day-to-day administrative support on tasks such as conducting research, arranging meetings, maintaining accurate records, data input and contract management
• assist in preparation reports, presentations, and correspondence
• give support and guidance to colleagues on our systems, policies and processes
• be a point of contact for internal and external stakeholders, handling inquiries and requests promptly and professionally
• assist in organising events, conferences, and other networking activities
• support in preparing and distributing project documents and reports
• you may occasionally travel within the district, potentially with overnight stays to attend meetings
• use bespoke internal financial systems to raise purchase orders; process invoices; balance and process the weekly cashbook; raise sundry invoices and audit monthly spend on Government Procurement Cards
• interrogate financial systems for ad hoc enquiries and problem solving
• support the development of systems and procedures where necessary to ensure efficiency, quality and cost effectiveness across the business support and administration function
• organising and controlling own workload ensuring deadlines are observed and duties performed efficiently
• answering telephone calls, booking meeting rooms, assisting visitors to the office, handling mail (physical and electronic, incoming and outgoing) and other general administrative tasks requested by Senior Managers
Any other tasks, reasonably requested by your line manager.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident .