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A large corperate company based in Uxbridge.
Job Description
* Calendar Management: Scheduling and organising meetings, appointments, and events, ensuring efficient use of the executive's time across multiple time zones.
* Communication: Managing and prioritising emails, phone calls, and other forms of communication on behalf of the executive as requested/required, maintaining effective and timely communication.
* Travel Arrangements: Coordinating and arranging travel plans, accommodations, and itineraries for business trips, conferences, or meetings.
* Emergency Preparedness: Developing contingency plans and providing the executive with necessary information in case of travel disruptions, emergencies, or changes to the itinerary.
* Record-Keeping: Maintaining accurate and organised records of all travel-related information, including itineraries, approvals, expenses, and contact details for relevant stakeholders.
* Administrative Support: Performing general administrative tasks such as document preparation, filing, data entry, and record-keeping to ensure smooth operations.
* Gatekeeping: Acting as a gatekeeper by screening and managing access to the executives, filtering and prioritising communications, and handling routine matters independently.
* Project Coordination: Assisting in the planning, execution, and coordination of various projects, initiatives, or tasks as assigned by the executives.
The Successful Applicant
* Previous experience in a similar role
* The ability to work across multiple time-zones to co-ordinate a number of key stakeholders and activities.
* High level of accuracy and attention to detail
* Strong organisational skills
* A team collaborator
* Flexibility
* Minute taking experience
* Proficient in MS Office applications (including Powerpoint and Excel)
* Strives for continuous improvement
* Proficient use of required programs and systems
* Experience of working across/supporting multiple timezones
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