We are looking for an outgoing and organised individual to provide comprehensive secretarial and clerical support to the Sexual Health medical team. This will primarily involve booking, rescheduling, and cancelling appointments, including waiting list administration, audio typing, drafting and typing correspondence, reports, and out-patient clinic typing, achieving a high level of accuracy within satisfactory timescales. You will be required to organise and attend meetings, producing draft minutes for subsequent agreement by the Consultant in Sexual Health.
You will be responsible for organising and maintaining the workflow of the vasectomy administration, as well as scheduling appointments and organising meetings for the wider sexual health team, including minute taking. You will also gather and collate statistical data accurately, ensuring timescales are met.
You should be educated to SVQ3 or HND level in a relevant discipline or have relevant secretarial experience in a healthcare environment, along with a working knowledge of medical terminology. Excellent keyboard skills, a minimum typing speed of 45 words per minute, proficiency in audio typing/digital dictation, and a working knowledge of Microsoft Office applications, including Access databases, are essential. You will possess excellent communication, interpersonal, organisational, and time management skills. You should have the ability to work as a member of a team or on your own initiative with minimal supervision.
For an informal discussion, please contact Tracy Aitchison, Sexual Health Administration Manager, on 01592 729273.
Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check than is currently the case. If the post is assessed as a 'regulated role', your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes.
A requirement of this post is to become a member of the Protection of Vulnerable Groups (PVG) Scheme prior to appointment.
NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom. If you are not a United Kingdom (UK) or Irish National, you are required to confirm your right to work in your application.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
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