The Group Facility Services Logistics Supervisor assists with the smooth running of the Facility Services team through monitoring data, building reports and offering insight and recommendations to Facility Services leaders. They are responsible for driving high performance and seeking efficiencies and maintaining budget control, as well as managing two Facility Services Coordinators at Pinewood and Shepperton Studios respectively.
A basic level of financial acumen is needed, and the successful candidate should be competent with Microsoft Excel to an intermediate level.
Responsibilities
* Manage and oversee the workloads and performance of the Facility Services Coordinators
* Drive and take ownership of Pinewood’s CAFM system development and usage across the department
* Produce reports and data analytics to review, monitor and identify improvements in operational and cost efficiencies across the department
* Streamline systems and records to provide synergies across the Group
* Responsible for the critical spares process and stock management recording
* Automate planned maintenance schedules and contractor portals, ensuring accurate asset data
* Support the Facility Services’ M&E, Maintenance, Refurbishment and Contract Supervisors with the ordering of bulk materials, job allocation, access scheduling and CAFM system performance and data monitoring metrics
* Liaise with clients and Customer Services Helpdesk to advise and arrange access for reactive works and planned preventative maintenance
* Assist the Group Facility Services Manager in the monitoring of departmental performance and ensure continued improvements in working practices are made, in line with departmental strategy
Skills and Experience
* Strong and demonstrable experience of working as an excellent coordinator, supervisor or small project manager within an operational or facilities management environment
* Experience of working with a CAFM system such as Loc8 or similar
* A customer service mindset is crucial – Must be confident and professional when dealing with customers and able to interact with clients and staff of all levels
* Highly organised, shows initiative and capable of taking responsibility without supervision
* Any relevant qualification (e.g. IWFM, IOSH, etc.) is preferred but not essential
Other Information
* Competitive starting salary and discretionary annual bonus of up to 10% of salary.
* 25 days’ holiday as standard with the option to buy 3 additional days, plus English public holidays.
* Pension scheme 5% employer contribution and 3% minimum employee contribution.
* Comprehensive private medical healthcare from Bupa, including cover for pre-existing conditions, dental and optical cover.
* Income Protection for yourself, up to 75% of salary.
* Life assurance of 4 x annual salary.
* Two days per year volunteering allowance for our local communities.
* Invest@Work Saving Account with Fidelity.
* Various other staff perks including but not limited to, gym and retail discounts, free film screenings and staff events.
Our Values
* Teamwork
* Respect
* Integrity
* Can-do
Closing Date for Applications
Closing date for applications is 9th March 2025.
Pinewood Group is an equal opportunities employer. We are highly committed to building a diverse and inclusive culture for our people and actively welcome applications from people of all backgrounds.
Please let us know if you require any reasonable adjustments to be made to any stage of the recruitment process in your cover letter.
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