Revolutionising the automotive and motorsport driving simulator market with disruptive Motion Generator technology, Dynisma delivers more data about vehicle dynamics and ride to drivers and passengers with less latency and more accurately than any other motion simulators available.
With over 60 engineers, Dynisma has grown since 2017, delivering turnkey driving simulators to customers including Ferrari F1 Team and other marquee brands.
The Facilities Coordinator will create and maintain a pleasant, safe working environment at Barrow Gurney and Winford sites, comprising office, manufacturing, and demonstration centre environments.
Reporting to the EA & Office Manager, the Facilities Coordinator will be responsible for the smooth running and day-to-day maintenance, health & safety, and facilities-related tasks of both sites, as well as engaging with facilities providers, landlords, and other premises stakeholders.
The ideal candidate will have a proven record in a similar role, ideally with a NEBOSH or IOSH certificate in health and safety, and the ability to work independently with employees and managers at all levels across the business.
The ideal candidate will have a keen eye for detail, excellent communication skills, and experience in office management and/or facilities coordination.
Responsibilities include:
* Conducting regular H&S assessments, including weekly fire alarm tests, emergency lighting, and fire exit checks, and periodical fire drills.
* Working with the Operations Manager and the external H&S advisor to complete outstanding H&S audit items.
* Booking and facilitating the annual H&S audit.
* Booking annual H&S inspections and implementing suggested improvements.
* Ensuring compliance with all legal H&S requirements, including keeping accurate and up-to-date records.
* Coordinating first aid, fire safety, and equipment training for staff.
* Maintaining first aid kits, fire extinguishers, and other safety equipment, ensuring regular checks and replacement as needed.
* Overseeing facility projects from inception to completion, ensuring timelines and budgets are met.
* Conducting regular inspections of the facility to identify areas for improvement or necessary repairs.
* Maintaining all aspects of security systems, including fire and intruder alarms, booking maintenance and annual inspections, and remedial work.
* Coordinating building access and security measures, including key fobs, opening, and locking-up procedure.
* Being the first point of contact for all office and building services, including cleaners, maintenance, printers, photocopiers, gas, and meter readings.
* Obtaining quotes and managing repairs and maintenance of the offices, including air conditioning, plumbing, electrical, cleaning, waste management.
* Acting as the primary point of contact for all contractors, ensuring that all work is completed to required standards.
* Coordinating compliance visits, inspections, and any other ad-hoc services.
* Monitoring and managing inventory levels for stationery, kitchen supplies, and other sundries.
* Placing timely orders for office supplies, milk/coffee/drinks, and cleaning cupboard stock.
* Preparing meeting rooms and refreshments for customer demonstration visits to both sites.
* Raising purchase quotes for approved items relating to office/facilities.
* Purchasing IT and other equipment as required.
* Sorting incoming post daily, scanning in, and sending to relevant people.
* Providing quality administrative support to the office and admin function and supporting the wider team with other ad-hoc duties as required.
* Assisting with future office/building expansion office moves, desk setups, and other workspace management tasks as required.
Qualifications include:
* Minimum 2 years of experience in a similar role within facilities management, office coordination, or administration.
* Health & Safety certification (NEBOSH, IOSH, or equivalent) is highly desirable.
* First Aid and Fire Safety certification (or willingness to obtain).
* Strong organisational skills with the ability to prioritise tasks and multitask efficiently.
* Attention to details with a focus on maintaining high standards.
* A team player with the ability to work effectively supporting colleagues at all levels within a high-performance team.
* Excellent communication skills to liaise with the wider team, visitors, customers, contractors, and suppliers.
* Proficient with MS Office.
* Problem-solving skills and a pro-active attitude.