Job summary Are you a highly organised & detail oriented individual looking to take the next step in your recruitment career? Do you thrive in a fast paced environment where you can make a real impact? If so we want you to join our team as a Medical Resourcing Administrator, where your unique skills & talents will be valued. As a Medical Resourcing Administrator, you will play a vital role in supporting our recruitment processes for our Medical & Dental Staff. You'll have the opportunity to work closely with hiring managers, candidates, and other HR professionals, and you'll use your excellent communication and organizational skills to keep everything running smoothly. What you'll bring - Proven experience as a recruitment administrator or similar role, and a deep understanding of the recruitment process Willingness to learn new tools and technologies Excellent communication and interpersonal skills, and the ability to build strong relationships with candidates and hiring managers Strong organizational and multitasking abilities, and a desire to work in a fast-paced, dynamic environment Ability to maintain confidentiality and work under pressure, and a commitment to upholding ethical and legal standards Why you'll love working with us - Competitive salary Opportunities for career advancement and professional development Collaborative and inclusive work culture Main duties of the job The key purpose of the role is to provide a recruitment service for medical and dental staff at the Trust, together with providing an effective HR service to clinicians, managers and staff. The role is to provide fixed term maternity leave cover, and is available for up to 12 months. About us Our purpose is simple - Putting Patients First. We are looking for exceptional colleagues who can help us achieve this. Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond. The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester Our workforce is nearly 6,800 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them. We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward. Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do. Our objectives are simple: Best services for local people Best experience of care and best outcomes for our patients Best use of resources Best people Better never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system. Date posted 31 October 2024 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year Contract Fixed term Duration 9 months Working pattern Full-time, Flexible working Reference number C9365-24-0872-2 Job locations Charles Hastings Way Worcester Worcestershire WR5 1DD Job description Job responsibilities 1. Provide a key initial contact point for general queries from both medical staff and managers on terms and conditions and other employment matters; to record and deal with such queries, referring as appropriate. 2. Co-ordinate and participate in the effective recruitment of medical staff including the doctor in training change-over programme, ensuring the relevant pre-employment checks have been completed and that medical staff are in post and able to work from their commencement date. 3. Produce accurate and timely documentation specific to the doctor in training change-over; this includes producing work schedules, contracts of employment, and producing adverts, job descriptions, and arranging interviews for any training vacancy recruitment. 4. Co-ordinate the attendance of career grade and Consultant Advisory Appointment Committees. Provide timely and accurate appointment documentation associated with this process and to conduct quality assurance checks to ensure all aspects of the statutory requirements are adhered to. 5. Produce contractual and other employment or payroll documentation, including undertaking assessments of salary, 6. Input, maintain and manipulate data within the software packages used to create rotas, ensuring compliance with working hours limitations, ensuring compliance with national guidance and terms and conditions of service. 7. Advise managers and staff on the removal expenses application process for doctors and ensure that applications are processed timely and in accordance with the appropriate policy. 8. Oversee the completion of monthly expiry reports for registration, immigration and fixed term contract reports for medical staff ensuring appropriate action is taken in accordance with agreed timescales. 9. Maintain and update department and personnel records, including the Electronic Staff Record, participating in regular audits. 10. Assist with the review and development of medical staff procedures and identify those areas which can be improved / rationalised. 11. Undertake specific project work relating to current HR practice and protocols as directed. 12. Contribute to the development and improvement of the Medical Staffing systems and processes. 13. Provide cover and support to other colleagues as required. 14. Keep up to date with HR practices and employment law issues through all the appropriate resources, to enable effective delivery of the HR service to the Trust. 15. Be responsible for the safety of information used and sent internally and externally, this will include the safe storage and retrieval of archived material such as payroll and personal data and the management, safety and security of information systems developed in order to provide information and advice. Job description Job responsibilities 1. Provide a key initial contact point for general queries from both medical staff and managers on terms and conditions and other employment matters; to record and deal with such queries, referring as appropriate. 2. Co-ordinate and participate in the effective recruitment of medical staff including the doctor in training change-over programme, ensuring the relevant pre-employment checks have been completed and that medical staff are in post and able to work from their commencement date. 3. Produce accurate and timely documentation specific to the doctor in training change-over; this includes producing work schedules, contracts of employment, and producing adverts, job descriptions, and arranging interviews for any training vacancy recruitment. 4. Co-ordinate the attendance of career grade and Consultant Advisory Appointment Committees. Provide timely and accurate appointment documentation associated with this process and to conduct quality assurance checks to ensure all aspects of the statutory requirements are adhered to. 5. Produce contractual and other employment or payroll documentation, including undertaking assessments of salary, 6. Input, maintain and manipulate data within the software packages used to create rotas, ensuring compliance with working hours limitations, ensuring compliance with national guidance and terms and conditions of service. 7. Advise managers and staff on the removal expenses application process for doctors and ensure that applications are processed timely and in accordance with the appropriate policy. 8. Oversee the completion of monthly expiry reports for registration, immigration and fixed term contract reports for medical staff ensuring appropriate action is taken in accordance with agreed timescales. 9. Maintain and update department and personnel records, including the Electronic Staff Record, participating in regular audits. 10. Assist with the review and development of medical staff procedures and identify those areas which can be improved / rationalised. 11. Undertake specific project work relating to current HR practice and protocols as directed. 12. Contribute to the development and improvement of the Medical Staffing systems and processes. 13. Provide cover and support to other colleagues as required. 14. Keep up to date with HR practices and employment law issues through all the appropriate resources, to enable effective delivery of the HR service to the Trust. 15. Be responsible for the safety of information used and sent internally and externally, this will include the safe storage and retrieval of archived material such as payroll and personal data and the management, safety and security of information systems developed in order to provide information and advice. Person Specification Experience Essential Recent experience of working in an administrative and clerical role Recent experience of working in a busy office Recent experience of using and maintaining databases / spreadsheets Recent experience of recruitment and selection processes Desirable Experience of working in the NHS Previous Medical Staffing experience, to include working knowledge of AAC processes Foundation processes, New Deal / EWTD regulations and junior doctors rostering Experience of Medical Staffing terms and conditions of service and NHS recruitment and retention practices Previous experience of ESR (Electronic Staff Record) Supervisory experience Skills / Knowledge Essential Ability to communicate effectively both verbally and in writing to staff at all levels of the organisation Proficient in the use of Microsoft Office packages Outlook, Excel and Word Computer literate Ability to manipulate and present data, particularly numerical data Ability to analyse information and prepare reports Good numeracy skills Qualifications Essential Educated to GCSE standard (5 GCSEs or equivalent including Mathematics & English) (or equivalent) in English and Maths Administrative processes Desirable ECDL or equivalent Degree or equivalent level qualifications Evidence of further study and personal development Personal Qualities Essential Effective team member Ability to manage high volume tasks on a regular basis which are at variable stages of completion Ability to work on own initiative with competing deadlines and manage conflicting demands Organised and methodical approach to work Proven ability to produce accurate work and to meet deadlines Willing to engage with and learn from peers, other professionals and colleagues in the desire to support the most appropriate interventions Professional, calm and efficient manner Excellent customer service skills Attention to detail Ability to work flexible hours depending on the needs of the service Person Specification Experience Essential Recent experience of working in an administrative and clerical role Recent experience of working in a busy office Recent experience of using and maintaining databases / spreadsheets Recent experience of recruitment and selection processes Desirable Experience of working in the NHS Previous Medical Staffing experience, to include working knowledge of AAC processes Foundation processes, New Deal / EWTD regulations and junior doctors rostering Experience of Medical Staffing terms and conditions of service and NHS recruitment and retention practices Previous experience of ESR (Electronic Staff Record) Supervisory experience Skills / Knowledge Essential Ability to communicate effectively both verbally and in writing to staff at all levels of the organisation Proficient in the use of Microsoft Office packages Outlook, Excel and Word Computer literate Ability to manipulate and present data, particularly numerical data Ability to analyse information and prepare reports Good numeracy skills Qualifications Essential Educated to GCSE standard (5 GCSEs or equivalent including Mathematics & English) (or equivalent) in English and Maths Administrative processes Desirable ECDL or equivalent Degree or equivalent level qualifications Evidence of further study and personal development Personal Qualities Essential Effective team member Ability to manage high volume tasks on a regular basis which are at variable stages of completion Ability to work on own initiative with competing deadlines and manage conflicting demands Organised and methodical approach to work Proven ability to produce accurate work and to meet deadlines Willing to engage with and learn from peers, other professionals and colleagues in the desire to support the most appropriate interventions Professional, calm and efficient manner Excellent customer service skills Attention to detail Ability to work flexible hours depending on the needs of the service Employer details Employer name Worcestershire Acute Hospitals NHS Trust Address Charles Hastings Way Worcester Worcestershire WR5 1DD Employer's website https://www.worcsacute.nhs.uk/ (Opens in a new tab)