ROLE PURPOSE
The Payroll and Pension Administrator is responsible for managing and processing payroll accurately and efficiently, while ensuring compliance with UK legislation. The role also involves overseeing the company's pension schemes, ensuring contributions and auto-enrolment are handled correctly and that employees receive the support they need regarding payroll and pensions.
DUTIES AND RESPONSIBILITIES
1. Payroll Administration:
oPrepare, process, and review payroll for all employees, ensuring accuracy and compliance with HMRC regulations.
oInput and verify employee data including bonuses, overtime, and statutory payments (e.g., SSP, SMP).
oEnsure timely submission of Real Time Information (RTI) to HMRC.
oHandle payroll deductions, such as National Insurance, PAYE, student loans, and pension contributions.
oPrepare and distribute payslips and P60s in accordance with statutory deadlines.
oInvestigate and resolve payroll discrepancies and queries from employees or management
2.Pension Administration:
oAdminister the company's pension schemes, ensuring all employees are correctly enrolled in line with auto-enrolment requirements.
oProcess pension contributions and ensure compliance with the Pension Regulator guidelines, including postponement rules.
oMaintain accurate records of employee pension contributions, ensuring that data is updated and submitted to pension providers in a timely manner.
oManage employee queries regarding pension enrolment, contributions, opt-outs, and retirement benefits.
oLiaise with NEST (National Employment Savings Trust) to ensure smooth operation and compliance of pension schemes.
3.Compliance and Reporting:
oEnsure compliance with UK payroll and pension regulations, including statutory reporting requirements.
oMaintain up-to-date knowledge of legislative changes affecting payroll and pensions, such as changes to National Minimum Wage, tax codes, and auto-enrolment regulations.
oComplete and submit annual returns such as P11Ds and P32s where necessary.
oAssist with internal and external audits, providing payroll and pension data as required.
4.Systems and Data Management:
oUse payroll software (Rippling) to ensure accurate and efficient processing of payroll.
oMaintain up-to-date and accurate employee records in payroll and HR systems.
oImplement process improvements and system enhancements to streamline payroll and pension administration.
5.Employee Support:
oAct as the first point of contact for employees with payroll and pension queries, providing accurate and timely responses.
oProvide guidance to employees on statutory payments (SSP, SMP, etc.), tax codes, and pension enrolment.
oOffer support during the employee onboarding process, ensuring new hires understand the payroll and pension systems.
QUALIFICATIONS, EXPERIENCE, ABILITY / SKILLS, KNOWLEDGE
Essential Skills and Experience:
•Proven experience in payroll administration, with a thorough understanding of UK payroll processes and legislation.
•Strong knowledge of pension administration, including auto-enrolment and pension contributions.
•Excellent numerical and data entry skills with a high degree of accuracy.
•Experience using payroll software and Microsoft Excel for data processing and reporting.
•Ability to manage deadlines effectively and ensure timely payroll and pension submissions.
•Strong problem-solving skills and ability to resolve payroll or pension queries.
Desirable Skills:
•Knowledge of NEST pensions and other UK pension providers.
•Experience with year-end payroll processes such as P60s and P11Ds.
•Familiarity with payroll audit procedures and compliance checks.
•Experience with process improvement or system optimisation.