An exciting opportunity has arisen to join Scotfast Ltd as we continue our growth. The role is to join our Office and Operations team as an Office Coordinator reporting directly to the Projects team.
The candidate should be able to work in a fast-paced environment and can absorb new information quickly. Methodical, process-driven, and with good attention to detail, the candidate will be working on various tasks across the business, assisting in administrative duties and activities.
We are a fast-growing and established company within the Contracting industry. ScotFast is a specialist company, carrying out Fencing, Forestry services, Fabrication, and Minor Civils works across the UK, for UK and global clients. A key part of our office operation is to assist and support the wider team and Scotfast Haulage, our haulage company.
Key Responsibilities
* Providing operational support for Scotfast and Scotfast Haulage, tasks include but are not limited to the following:
* Carrying out administrative tasks for Managers, including communicating updates.
* Processing timesheets and staff requests.
* Booking travel and accommodation.
* Maintaining up-to-date internal registers and action tasks as required, inclusive of but not limited to: contacts list, PAT testing; plant and vehicle registers; defect registers.
* Maintaining up-to-date training requirements, including bookings.
* Ensuring sufficient supply of office stock.
* Maintaining up-to-date tracking systems, internal apps, and staff portals.
* Preparing purchase orders, checking accuracy of orders received, and filing appropriately.
* Recruiting and onboarding new team members.
* Assisting and maintaining auditing programs, including processes and procedures activities to ensure that the organisation remains compliant with all aspects of its regulatory approvals and standards.
* Assisting and maintaining accreditation requirements, including processes and procedures.
* Data management – assist with HR Admin & H&S documentation – keeping all paperwork up to date.
* Administration management for Scotfast Haulage, including bookings and compliance.
Attributes and Experience Required
* A core knowledge of Microsoft 365.
* Experience or an understanding of NHSS, ISO 9001, 14001, and 45001 Management Systems would be beneficial.
* A positive attitude and a desire to get things done. The candidate should be conscientious, industrious, and willing to apply themselves to a task.
* Interest in working with a fast-paced small business.
* Skills that include attention to detail, organisation, communication, and relationship building.
* Experience working within an administrative role.
* A desire to learn, grow, and succeed.
Job Types: Full-time, Permanent
Pay: £27,000.00-£30,000.00 per year
Benefits:
* Company pension
* Cycle to work scheme
* Free parking
* On-site parking
Schedule:
* Monday to Friday
Experience:
* Administrative: 2 years (required)
Work Location: In person
Reference ID: ScotfastOffice
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