The Role
Department: Finance
Location: Scotland
Role: Accounts Payable Clerk
The Team
The Scottish Finance Team is composed of six members located in our Glasgow and Edinburgh offices, including one Supervisor, one Senior Accounts Payable Clerk, and four Accounts Payable Clerks.
Key Responsibilities
* Process and manage incoming invoices using Chrome River, ensuring accuracy and compliance with the firm's policies.
* Maintain accurate records of all accounts payable transactions and ensure proper documentation is in place.
* Respond to tickets raised by vendors and internal stakeholders regarding invoice statuses, payment issues, and other related queries via ServiceNow.
* Collaborate with team members to ensure compliance with financial policies and procedures.
* Provide support for audits and assist with any inquiries related to accounts payable.
* Review and prioritize payment requests based on due dates and available cash flow, ensuring that critical payments are made promptly.
* Manage the processing of daily and weekly payments using our 3E database, ensuring accurate uploads to NatWest or RBS Bankline. Adjust and post exchange rate differences as necessary to facilitate reconciliation of entries.
* Continuously seek opportunities to improve processes and enhance efficiency within the accounts payable function.
* Assisting with any other reasonable requests as determined by AP Supervisor and other senior finance managers.
Essential Skills & Experience
* Excellent Microsoft Excel skills
* Excellent attention to detail
* Strong inter personal skills
* Maintain positive "can do" attitude at all times
* First rate organisational skills and ability to prioritise competing workloads
* Elite experience, specifically Elite 3e is ideal
* Understanding of VAT regulations
* Strong numeracy skills
* Excellent written & verbal communication skills
* Professional telephone and email manner
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