Hays Recruitment - Exciting Opportunity for an Office Administrator in a Dynamic Sales Environment!
Located in Cardiff or Swansea with hybrid working available.
Basic Salary: £24,000 based on 37.5 hrs a week.
We are offering an exceptional opportunity to gain hands-on experience in a fast-paced administrative role within a globally recognised company. Hays, a leading recruitment specialist operating in 32 countries and listed on the London Stock Exchange as part of the FTSE 250 Index, is looking for someone eager to thrive in a sales-driven culture. Whether you are new to administration or seeking a career change, we welcome applicants from all backgrounds.
Key Responsibilities:
General Administration & Data Management:
* Provide vital administrative support to allocated teams and specialisms
* Update daily spreadsheets for Directors, Managers, and Consultants
* Generate ad-hoc sales and data reports as needed
* Update and format candidate CVs
* Perform filing, scanning, and printing duties
* Assist in preparing and distributing regular reports for your region
* Attend internal meetings, taking action points when required
* Help coordinate client and candidate events within your region
* Support regional and central incentive programs and events
* Maintain fee trackers for Directors
* Manage email distribution lists for your region
Office Management:
* Oversee the maintenance and management of office and IT equipment
* Process travel requests for team members
* Manage office stationery, collateral, and merchandise as required
* Coordinate and support external visitor logistics
* Serve as the first point of contact for property-related inquiries
* Assist in onboarding new starters by preparing IT equipment, welcome packs and physical desk
* Support HR administration tasks related to holidays, absences, changes to contractual details and new starters/leavers
* Management of office car diary
* Coordinating the office hybrid working rota
What you need to succeed:
* Discreet handling of confidential and sensitive information
* A commitment to equality, diversity, and inclusion in the workplace
* Strong interpersonal and communication skills
* Ability to work under pressure and meet deadlines
* Detail-oriented with a proactive and flexible approach
* Demonstrates professionalism and a customer-focused attitude
* Team-oriented with strong systems skills, including proficiency in Microsoft Word, Excel, and Outlook
What we offer:
* Access to our Learning & Career Zone for continuous personal and professional development
* Flexible hybrid working options
* An additional 5 days of holiday per year through our buy-and-sell scheme
* Invitations to our exclusive Black Tie Summer Ball and Christmas Parties
* Opportunities for global relocation
* A broad range of employee well-being initiatives and benefits
* Retail discounts, gym memberships, and more
* Unlimited access to virtual doctor consultations
* Employee loans for tech, travel, and commuting
* Paid charity day #HaysHelps and opportunities to engage with our charity partners
* Supportive networks, such as Parents@Hays and Hays Pride (LGBTQ+ network)
* A strong commitment to social and environmental responsibility
If you're ready to take the next step in your career with a global leader, apply now and join a company that supports both your personal and professional growth!