Job summary Provide a comprehensive support to all secretarial and administrative support service to clinicians and their associated staff, following all relevant operational policies, procedures and work practices, to ensure the timely processing of all patient related information, including clinic letters, reports, referrals, appointments etc, with the exclusion of rotas. Please note this vacancy may close early if sufficient applications are received. Main duties of the job Provide a comprehensive support to all secretarial and administrative support service to clinicians and their associated staff, following all relevant operational policies, procedures and work practices, to ensure the timely processing of all patient related information, including clinic letters, reports, referrals, appointments etc, with the exclusion of rotas. Provide cover in the absence of the secretarial team, with the exclusion of medical rota's. Taking and typing minutes of meetings and typing of complex documents, discharges, clinic letters, reports, etc for clinicians using appropriate technologies. Support booking of procedures, including PET scans. About us At North Tees & Hartlepool NHS Foundation Trust our main priority is, and always will be, to provide safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. We want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience. We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development. Staff recognition is very important to us; as well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition - a note of thanks, Managers Awards, Shining Stars and Service Awards. We support the Making Every Contact Count approach to behaviour change in the promotion of health and wellbeing of individuals and communities. We recruit for values and "Together we are North Tees & Hartlepool" Date posted 30 January 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year PA Contract Permanent Working pattern Part-time, Job share Reference number 345-MED6962651 Job locations North Tees Hospital Hardwick Road Stockton-on-Tees TS19 8PE Job description Job responsibilities Provide a comprehensive support to all secretarial and administrative support service to clinicians and their associated staff, following all relevant operational policies, procedures and work practices, to ensure the timely processing of all patient related information, including clinic letters, reports, referrals, appointments etc, with the exclusion of rotas. Provide cover in the absence of the secretarial team, with the exclusion of medical rotas. Taking and typing minutes of meetings and typing of complex documents, discharges, clinic letters, reports, etc for clinicians using,appropriate technologies. Support booking of procedures, including PET scans. Please see JD for full duties. Job description Job responsibilities Provide a comprehensive support to all secretarial and administrative support service to clinicians and their associated staff, following all relevant operational policies, procedures and work practices, to ensure the timely processing of all patient related information, including clinic letters, reports, referrals, appointments etc, with the exclusion of rotas. Provide cover in the absence of the secretarial team, with the exclusion of medical rotas. Taking and typing minutes of meetings and typing of complex documents, discharges, clinic letters, reports, etc for clinicians using,appropriate technologies. Support booking of procedures, including PET scans. Please see JD for full duties. Person Specification Essential Essential GCSE (or equivalent) Maths at Grade C or above GCSE (or equivalent) English at Grade C or above Medical Terminology Qualification Experience of Audio Dictation Desirable Typing Qualification NHS Experience Experience using NHS Systems IT Qualification Person Specification Essential Essential GCSE (or equivalent) Maths at Grade C or above GCSE (or equivalent) English at Grade C or above Medical Terminology Qualification Experience of Audio Dictation Desirable Typing Qualification NHS Experience Experience using NHS Systems IT Qualification Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name North Tees & Hartlepool NHS Foundation Trust Address North Tees Hospital Hardwick Road Stockton-on-Tees TS19 8PE Employer's website https://www.nth.nhs.uk/ (Opens in a new tab)