Join to apply for the 3638 - Administration Officer role at Ministry of Justice
BACKGROUND: The Parades Commission for Northern Ireland has a fixed-term vacancy for an Administrative Officer to perform a key role in managing notifications of public processions and associated protests. This role is instrumental in ensuring the efficient and effective discharge by the Commission of its statutory functions.
ABOUT THE ROLE: The role is a critical one in the Secretariat of the Parades Commission and presents an excellent opportunity to develop a range of skills, including teamwork, IT, and administrative support.
DUTIES AND RESPONSIBILITIES:
1. To update the Parades Commission website with relevant parade notifications, ensuring that the information posted is accurate and up to date.
2. Engage with external stakeholders to identify and address issues of relevance and propose solutions.
3. Collaborating effectively with others, positively challenging and improving the way we do things.
4. Identify and propose solutions to issues related to the notification process.
5. To provide administrative support to caseworkers.
6. To assist with issuing Parades Commission determinations and other correspondence in line with office procedures.
7. To organise, prepare files, and collate parade-related reports and maintain accurate records as required.
8. Reception duties during weekly Commission meetings as required.
9. General office duties and support services for the Commission as required (photocopying, filing, preparation of rooms for Commission meetings, etc.).
10. Providing customer service via telephone or email to a range of internal and external stakeholders.
11. Assisting the processing of straightforward financial transactions.
12. To assist with the Office Manager duties and provide cover during absences.
13. Other ad hoc duties, as required.
ESSENTIAL CRITERIA:
1. Strong organisational and administrative support skills.
2. The ability to use online systems (full training will be provided on the Commission's online notification system).
3. Interpersonal skills to deal with queries from members of the public both orally and in writing.
4. Be able to work as a key member of a small secretariat team.
DESIRABLE CRITERIA:
1. Strong organisational and administrative support skills.
2. The ability to use online systems (full training will be provided on the Commission's online notification system).
3. Interpersonal skills to deal with queries from members of the public both orally and in writing.
4. Be able to work as a key member of a small secretariat team.
SIFT STAGE:
We will assess you against the following Success Profiles behaviours for AO level during the application sift process: Working Together. Please provide a 250-word answer to how you have demonstrated working together.
EXPERIENCE: Please provide a work history and statement of suitability no longer than 500 words outlining how you meet the essential and desirable criteria. Both will be used in order to assess any demonstrable experience, career history, and achievements that are relevant to the role.
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Administrative
* Industries: Law Practice
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