Critical Care Stores and Procurement Officer
Liverpool University Hospitals NHS Foundation Trust
The post holder will be responsible and accountable for the maintenance of an effective stock and supplies service within Critical Care. Critical Care uses a high volume of disposable items and the post holder is responsible for the safety of patients and the smooth running of the service by ensuring contingency plans are in place when informed of potential problems with supply or delivery by companies. The Stores and Procurement Operative will work closely with the Critical Care Matron to ensure optimum cost effectiveness, service provision, and the identification and delivery of savings as part of the Quality Efficiency and Productivity (QEP) programme.
Main duties of the job
* Responsibility for ordering, storing, and delivery of disposable and non-disposable supplies, ensuring top-up system is maintained, using Trust systems e.g. Oracle, NHS Supply Chain, NHS Logistics.
* Ensure all external orders are monitored and maintained by liaison with company representatives on a regular basis.
* Identify potential savings opportunities and report them to the Directorate team accordingly.
* To undertake annual stocktake in all 3 clinical areas within Critical Care.
* Analyse, interpret, and present data and information relating to spend to support cost efficiency.
* Maintain the Quality and Efficiency (QEP) spreadsheet to demonstrate cost-effectiveness.
* Undertake Quality Impact Assessments following the implementation of (QEP) schemes.
* Support the Matron in promoting and maintaining a clean, warm, safe, and secure environment.
* Maintain privacy and dignity of the patient environment and identify, report, and rectify problems related to the environment or equipment.
* Ensure effective communication between the staff and Matron, within the Trust, and represent the Trust in appropriate communication skills with all suppliers and outside agencies.
* Ensure own safety regarding Manual Handling and Infection Control, attending all necessary Trust Mandatory Training for these and other training needs.
About us
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust. The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.
The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital, and the Royal Liverpool University Hospital.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
Job responsibilities
Stock Control and Cost Effectiveness
* Daily record of stock levels to ensure all areas are supplied in a timely manner.
* Timely ordering of all consumables required for all 3 areas via Oracle and NHS Supply Chain.
* Ensure correct supplies from Trust Stores department.
* Ensure areas are not over-stocked and maintain monthly (QEP) spreadsheet, informing the Matron and Directorate Manager monthly.
Finance Control
* Ensure there is a daily attendance to all invoice payments required e.g. Nursing Agency payments.
Documentation
* Ordering of all documentation and stationery items.
* Liaison with Matron, medical staff, and Critical Care Documentation Team and Practice Educators to introduce any changes before orders are submitted to printers.
* Maintain accurate records of all orders, stock control, and invoices.
* Ensure accurate documentation with email regarding any discussions with suppliers.
Clinical
* Responsible for cleanliness and maintenance of equipment as required. Report and deal with faulty equipment immediately and contact appropriate personnel/company regarding faulty consumables.
* Maintain an accurate database of all supplies/equipment requisitions and stock.
Professional
* Act at all times to provide and maintain public and staff confidence in the service provided.
Person Specification
Qualifications
* Excellent literacy/numeracy skills.
* Ability to create and maintain spreadsheets, use of email, Microsoft Word, Excel, and Trust IT ordering systems e.g. Oracle, NHS Supply Chain.
* Knowledge of professional purchasing principles acquired through NVQ level 3 or Chartered Institute of Purchasing and Supply (CIPS) Foundation/equivalent.
Experience
* Appropriate prior experience of working in a stores/procurement environment.
Knowledge
* Knowledge of contract law acquired through short courses and experience or equivalent.
* Demonstrates understanding of current issues affecting Critical Care service provision.
* Demonstrates understanding of quality and risk management issues.
* Demonstrates understanding of the need for accurate record keeping.
Skills
* Ability to organize workload and delegate tasks appropriately.
* Ability to work as part of a team.
* Ability to support less experienced staff.
* Ability to problem solve.
* Good time management.
Other
* Flexible approach to team working.
* Supervisory skills.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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