Freightliner is the UK's largest maritime intermodal logistics operator, transporting containers from all major deep-sea ports to our national network of inland terminals, as well as a leading operator in the UK Heavy Haul rail freight market. Freightliner has operations across Europe offering both Intermodal and Heavy Haul rail freight services seamlessly connecting European countries and the UK. In the UK the Freightliner Group operates under a number of legal entities including Freightliner Group Ltd, Freightliner Heavy Haul Ltd, Freightliner Ltd, Pentalver Transport Ltd, and Pentalver Cannock Ltd. Job Purpose Working as part of the Accounts Payable team responsible for processing of supplier invoices and payments are performed accurately with a ‘first time right’ approach. Liaison with internal business contacts and external suppliers as required Responsible for the effective processing of all employee expenses and p-card transactions using Concur. Management of the Direct Debit supplier payment process Increase the level of communication between the SSC and the rest of the business Aims & Objectives To ensure all vendors are paid according to terms Process employee expenses in a short cycle time, communicating effectively Manage the company p-card process, ensuring compliance across the p-card user group Ensure strong stakeholder relationships are developed & maintained Compliance with all relevant legislation and internal controls, ensuing SOX compliance is effective KPI’s / Performance Measures Invoice payments on time % Invoices outstanding – volume & value Expenses/p-card transactions outstanding – volume & value Debit Balances – value & % GRNI Value, Age Accountabilities Provision of Accounts Payable activity Administering full end-to-end invoice processing, which involves invoice scanning, invoice matching to purchase orders and the chasing down of outstanding invoices and/or purchase orders Ensuring all incoming invoices, statements and collection letters are administered appropriately Reconcile specific vendor statements on a regular basis Process payment runs to optimise the prioritisation of payments to ensure the maximum benefit around cashflow management Process and match Direct Debit payments to invoices to clear all debit balances on the ledger Maintain a strong control framework, in line with agreed SOX controls and best practice Provision of Employee expenses & P-card activity Administering employee expense claims in line with policy Administering employee p-card claims in line with policy Maximise the use of Concur (or other) to ensure the employee and p-card process is as efficient as possible Ensure regular communication and escalation where non-compliance or late submission is evident Maintain a strong control framework, in line with agreed SOX controls and best practice Working Relationships Internal SSC as a whole Procurement All members of the Finance Team IT All invoice approvers & all requisitioners & PO approvers Internal Audit External Vendor base External audit Personal Specification (The knowledge, skills, qualifications and experience relevant to the position): Experience working in Accounts Payable and shared services environment along with an ability to demonstrate excellent customer service skills Pro-active, responsive and action orientated Ability to work in a constantly changing & process challenging environment Must have 2 years’ experience within accounts payable Deliver to strict & tight guidelines Able to maintain a high level of accuracy while meeting deadlines Proven track record of achieving KPI’s Knowledge of our organisations industry would be an advantage Excellent IT skills including MS Word/Excel/Outlook/MS Teams Self-motivated, enthusiastic & flexible Good organisational skills Show passion with a ‘can do’ attitude Aware & display correct behaviours associated with SSC Working in a US-owned subsidiary, with knowledge of SOX Ability to work well in a team structure & environment, displaying great interpersonal skills Our commitment to you, once you join our team, is to foster growth and provide developmental opportunities to ensure you reach your utmost potential. We are looking for the most committed and reliable individuals who possess the knowledge, skills and experience needed for their roles. In return we can offer competitive pay, excellent benefits, a competitive pension scheme and a rewarding career in an award-winning team.