About us
The following information aims to provide potential candidates with a better understanding of the requirements for this role.
Are you interested in working for a rapidly evolving company?; Interested in working with an industry varied client base across the SME market?; Want to be supported by a learning and development team as you grow?
Azets are a leading firm of Accountants and Business Advisers operating across the UK, Ireland and the Nordics, we have over a wide network of employees and an abundance of inspiring opportunities to join one of our many offices!
We are a top ten accountancy firm in the UK and are the number one largest SME practice.
Responsibilities for Office Administrator:
* Providing a professional and courteous point of contact for office matters, for clients and colleagues, addressing enquiries promptly, with an excellent customer service ethos, and remaining calm under pressure.
* Answering, screening, and forwarding incoming phone calls in a professional manner.
* Understanding of building security procedures, competence in issuing badges/fobs and managing car parking passes.
PROVIDING EFFECTIVE, GENERAL ADMIN SUPPORT TO THE OFFICE, AND WIDER AZETS UK BUSINESS, INCLUDING
* Creating and updating documents using the Microsoft Office suite and maintaining high standards of formatting and accuracy.
* Managing general printing and scanning tasks as needed.
* Following up on missing timesheets and ensuring timely submission for the local office.
* Binding accounts accurately and neatly.
* Managing purchase orders efficiently and accurately, and in line with finance processes.
* Proficient in the use of document management systems.
* Engaging in wider team office goals and projects including community / charity projects.
* Handling banking tasks, including cheques, and recording transactions accurately.
* Managing calendars and providing diary support as requested for local office departmental and team meetings.
PROVIDE TECHNICAL ADMINISTRATION SUPPORT TO THE OFFICE, INCLUDING: -
* Maintaining practice management systems and ensuring data quality.
* Facilitating the lifecycle of Letters of Engagement (LOEs) efficiently.
* Expertise in the onboarding processes.
* Supporting in the raising of client invoices including cloud software, payroll and any other invoices as requested.
* Knowledgeable of the invoicing systems and payment processes.
* Understanding of the opportunity management process with knowledge of
* Leads Go or similar lead management systems.
* Understanding of the process for disengagements and client closures and the ability to manage necessary administrative tasks associated with client closures.
* Knowledge of the Tax investigation and renewal processes.
* Managing and organising data effectively. This includes data entry, data analysis and maintaining databases accurately within Azets guidance.
ADHOC:
* Managing incoming, and outgoing post, and deliveries, to the office efficiently.
* Maintaining a safe, clean, and welcoming reception area, ensuring compliance with procedures.
* Booking, setting up, and clearing meeting rooms for meetings and events, including arranging necessary equipment.
* Organising team/client meeting lunches and beverages as required
* Knowledge of office supply needs and inventory management and complying in line with Azets procurement processes.
What are we looking for?
* No day is ever the same and therefore a self-motivated, flexible individual who can use their initiative will be well rewarded within this position
* Either worked in a similar role within a professional services firm or Finance.
* Minimum of 1 year experience in similar environment.
* Microsoft Office skills are a must
* Be able to build relationships and feel like a key member of our family