Managerial Line manager for Corporate Affairs Team, responsible for the day to day running of the Corporate Affairs Team. Line management of staff to include absence management in accordance with Trust policy, recruitment and selection of staff, dealing with HR issues, undertaking appraisals, allocation of work, ensuring staff undertake mandatory and role specific training, authorised signatory for approval of travel expenses. Provide specialist support and development to the Corporate Affairs Team. Ensure the implementation of best practice and standardise office systems and processes. Provide induction, advice and training to new members of staff as required. To monitor workload and performance against accuracy and timeliness standards across the secretarial team, taking any necessary corrective action to ensure these are met Membership and Engagement Responsible for the planning, implementation and support of membership recruitment and engagement activity, informed by the Membership and Engagement Strategy. Responsible for the planning, implementation and support of the Annual General Meeting. Administer elections and appointments to the Council of Governors Administer applications to become/to be removed as, a Member of the Foundation Trust in accordance with Constitutional requirements Manage, maintain and develop the Trusts membership database Serve as an ambassador for the Trust, positively representing the organisation as an authoritative key contact, and action point for national and local organisations and individuals. Responsible for the development and maintenance of the website pages associated with all functions of Corporate Affairs. Secretariat Deputise for the Corporate Affairs Manager in respect of the Board, its Committees and membership. To act independently in planning and co-ordinating, attending and servicing a range of meetings within the Trust; being responsible for the booking of accommodation and refreshments, preparation of agendas, collation and distribution of timely and high quality documentation to attendees, recording of discussions and decisions taken at meetings, the compilation and production of accurate minutes, the composition of letters arising out of meetings and dealing with all follow-up actions. Re-arranging meetings as necessary. Liaise with internal and external meeting attendees and presenters as part of the process of planning and co-ordinating meetings above. This may include Board members of other organisations and those of equivalent seniority. Use of highly developed typing skills for the production of timely and accurate meeting documentation. To provide routine procedural advice on corporate governance issues. To maintain paper-based and electronic statutory registers and the records management system. To be the first point of contact in relation to queries regarding committee meetings. Foundation Trust and Council of Governors Provide administrative support and advice to the Council of Governors, its Committees and membership within the Trusts legal and regulatory framework. To provide and arrange training for the Governors in all aspects of their responsibilities: identifying and sourcing appropriate training, arranging training dates, organising slots and overseeing / delivering administration of all aspects of the training day. Ensure suitable systems and processes are in place for the recording and archiving of records. Gather, collate and record evidence for Board Members and Governors relating to the Fit and Proper Persons Test. Promote at all times a positive image of the Corporate Affairs Department and the wider Trust. Maintain and continuously improve sustainable systems and processes for all of the above activities within the Trust Secretariat / Foundation Trust Office. Corporate Records and Freedom of Information Maintain and implement an effective system for recording, controlling and responding to all requests for information received by the Trust under the provisions of the Freedom of Information Act 2000 and Environmental Information Regulations. Manage a caseload of requests received under the FOIA and EIR, ensuring the collation and production of quality responses within the time frame set out by the Act and support colleagues during absence to ensure a consistent provision of service. To act independently in ensuring that all requests for information are registered to the system and managed in a way that enables the Trust to comply with the requirements of the Act as regards disclosure and response times. Act as a designated point of contact for applicants under the FOIA and EIR, and where appropriate; liaise with the requesting party over the nature of the request, the provision of additional detail about it and the need for an extension of time for responding. Provide advice and guidance to managers and teams on the requirements of the FOIA and EIR, and their duties and responsibilities under it. Responsible for the development and maintenance of the Trusts publication scheme and disclosure log Escalate issues with FOI and EIR requests and response times, as appropriate to the Corporate Affairs Manager. Develop and deliver internal training in accordance with the FOI and EIR Training programme. Maintain current knowledge of the application of the FOIA and EIR and associated case law. Ensure the maintenance and development of up to date, accurate and complete libraries of policies and procedures, including Patient Information Leaflets in line with the Policy for Policies and Corporate Records Policy, including both electronic and paper libraries and the CDDFT Quality Insights System in line with need; Provide advice, education and communication to Care Groups and corporate directorates to support the implementation of the Policy for Policies and corporate records requirements within their areas. Support the development, update and dissemination of template documentation to assist Care Groups and corporate directorates in complying with the Policy for Procedural Governance Documents. Support the development and implementation of a limited programme of audits to monitor compliance with the corporate records policy for internal and external assurance purposes. Provide support and guidance to Care Groups and document authors in respect of the use of the Procedural Documents function of the CDDFT Quality Insights System, including but not limited to producing monitoring reports, accessing and navigating the system. General Communicate business sensitive information; agreement or cooperation from NHS staff at all levels of the organisation is required. Responsibility for managing the Corporate Affairs filing system. Proposes changes to Policies and Procedures with regard to changes in national policy and changes in law. Implements Policies and Procedures for own area which impact across the Trust. Assist patients and members of the public in incidental contacts. Any other duties relevant to the grade