Position: HR Administrator
Location: Stanley House, Anthony's Way, Medway City Estate, Rochester, ME2 4NF
Line Reporting Manager: HR Manager
Working Hours: Monday - Friday, 08:30am - 17:00pm (1 hour unpaid lunch)
Salary: £24,550
Principal Duties And Accountabilities
* Support the delivery of HR Administration tasks through providing an accurate, efficient, professional and high-quality service.
Roles And Responsibilities
* Monitor the absences including, sickness, training, and timekeeping of employees daily, providing regular reports to the HR Manager.
* Administer the employee life cycle documentation, including starters, pre-employment checks, supporting the induction process and leaver paperwork.
* Ensure employee records and HRIS systems are kept up to date.
* Assist with the processing and payment of fines and PCNs.
* As and when required, assist with the payroll function.
* Assist with the recruitment process when required.
* Support with note taking in meetings as and when required.
* Liaise with the HR team to ensure the company is kept up to date with all employment law legislation changes.
* Attend regular HR team meetings.
* Monitor and manage HR inbox.
* Undertake general office duties, including filing and answering incoming HR queries.
Health & Safety
Section 7 of the Health & Safety at Work Act (1974) states the general duties of employees at work. It shall be the duty of every employee while at work to:
* Take reasonable care for the health and safety of themselves and of other persons who may be affected by their acts or omissions at work.
* As regards any duty or requirement imposed on their employer or any other person by or under any of the relevant statutory provisions, cooperate with them so far as is necessary to enable that duty or requirement to be performed or complied with.
HR Administrator Health And Safety Responsibilities
* Monitor the absences including, sickness, training, and timekeeping of employees daily, providing regular reports to the HR Manager.
* Administer the employee life cycle documentation, including starters, pre-employment checks, supporting the induction process and leaver paperwork.
* Ensure employee records and HRIS systems are kept up to date.
* Assist with the processing and payment of fines and PCNs.
* Assist with the recruitment process when required.
* Support with note taking in meetings.
* Provide administrative support for HR projects.
* Promote Employee Assistance Programme and well-being initiatives.
* Actively develop understanding of employment legislation and consult with the HR team to stay informed of any updates.
* Attend regular HR/Payroll team meetings.
* Monitor and manage HR inbox.
* Undertake general office duties, including filing and answering incoming HR queries.
* Ensure GDPR Compliance and data confidentiality.
Qualifications / Competency
* Previous office experience is essential.
* Working within a HR department would be an advantage.
* Knowledge of employment law and current legislation.
* Proactive and demonstrates initiative.
* Experience within the water industry or environmental sector would be desirable.
* Strong IT skills, particularly with Microsoft Office.
* Dealing with employees and external clients professionally.
* Confident and professional communication skills, aligned to GDPR regulations.
* The ability to work to strict deadlines.
* CIPD Level 3 completed or working towards.
In Return
* Pension
* Death in service cover
* 20 days annual leave, enhanced with length of service, plus statutory days
* Competitive salary
* Employee Assistance Programme
* Support from a family run company that considers your health, safety, and wellbeing as a number one priority
* Company events
* Free parking / On-site parking
* Health & wellbeing programme
* Referral programme
* 100% office based
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