Company Secretary (With UK-listed experience)
* Full-time
* Department: Client Services
* Type of Hire: Permanent
ABOUT IQ-EQ
We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.
We employ a global workforce of 5,500+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion.
Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.
We are seeking a qualified Company Secretary to lead our corporate secretarial solution in the IQ-EQ UK Corporate team. We provide corporate governance services to a diverse client base which includes listed, regulated and private companies, fund vehicles and special purpose vehicles.
Responsibilities:
* Manage and oversee a team of two assistant Company Secretaries, providing guidance, mentoring, and training.
* Provide ongoing service to our client’s PLC boards, their committees, and subsidiaries.
* Preparation of AGM, drafting notice of meeting and proxy form, liaising with registrars, arranging venue, and dealing with enquiries from investors/voting agencies.
* Board, Committee and Shareholder meetings – preparation of agenda, attendance, and documenting post-meeting action points.
* Preparation and circulation of notices, consents, borrower approval requests, and resolutions.
* Preparing, coordinating, and releasing regulatory announcements on behalf of client companies using RNS Submit.
* Ensuring statutory compliance with the Listing Rules, Companies Act, and other regulatory requirements.
* Attending to regulatory, statutory and governance reporting requirements.
* Review of all legal documentation regarding transaction closings and restructures.
* Liaising with external providers of professional services including lawyers, auditors, and registrars.
* Providing guidance to the Boards/management on any new applicable law/regulations.
* Managing regular share allotments, capital reductions, and dividend payments.
* Ongoing management and ownership of client deliverables, ensuring all deadlines are met by the team.
Minimum Requirements:
* University graduate with an excellent academic background and ICSA qualification.
* 7-10 years of relevant working experience in client services and/or financial services.
* Experience of servicing board and committee meetings with competent minute-taking skills.
* Previous management experience with the ability to guide, train, and oversee support staff.
* High level of accuracy and attention to detail.
* Excellent written and verbal communication skills and strong client service skills.
* Ability to work efficiently within tight deadlines with a methodical approach.
* Demonstrates high levels of integrity, equality, and diversity in their approach to work.
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