About The Role Team Company Secretary Working Pattern - Hybrid 2days per week in the Vitality London Office.Full time, 37.5 hours per week. We are happy to discuss flexible working Top 3 skills needed for this role: Excellent communication skills Good attention to detail Ability to multi-task What this role is all about: To provide comprehensive company secretarial support to the Boards and Committees for the Vitality Group of companies. Key Actions Assisting with advising on best corporate governance practice and adherence to the relevant UK Corporate Governance and internal governance framework. Assisting with drafting statutory Governance reporting. Provide support to the various Boards and committees, involving the drafting of agendas, collating and circulating papers via Diligent, and preparing minutes and actions / matters arising. Assisting with ensuring the VitalityUK Group of Companies act in accordance with their Articles of Association. Assist with scheduling the annual calendar of board and committee meetings. Update the Statutory Registers where required and ensure statutory filing requirements are met when required for Group Companies. Provide guidance to the Company Secretarial Assistant and support the Deputy Company Secretary. Assist with drafting governance framework documents. Assist with the new director induction process. Maintenance of the conflicts of interest register. Day to day liaison with the Chairs, Board of Directors and other internal and external stakeholders. Assisting the Deputy Company Secretary with the management of External and Internal Board Effectiveness evaluations, including the reporting and actions arising therefrom. Liaison with Risk and Compliance functions regarding matters of a Company Secretariat or Regulatory nature. Responsible for arranging the signing of minutes following their approval with the assistance of the Company Secretarial Assistant. Responsible for minuting meetings as and when required, ensuring that they an accurate reflection of the meeting and produced in a timely manner. Understand operational and financial issues and minute them appropriately. What do you need to thrive? Substantial company secretarial experience gained from in-house and/or private practise roles. Provision of board and committee support including minute taking. Liaising and building relationships with directors and senior management. Experience of company secretarial entity management and board meeting software, e.g. Entities and Diligent. An ability to work to tight timelines. Manages own workload, ability to multi-task and prioritises effectively. Flexible and adaptable through organisational growth. Able to work effectively as part of a team. So, whats in it for you? Bonus Schemes A bonus that regularly rewards you for your performance A pension of up to 12% We will match your contributions up to 6% of your salary Our award-winning Vitality health insurance With its own set of rewards and benefits Life Assurance Four times annual salary These are just some of the many perks that we offer To view the extensive range of benefits we offer, please visit our careers page. If you are successfulin your application and join us at Vitality, this is our promise to you, w e will: Help you to be the healthiest youve ever been. Create an environment that embraces you as you are and enables you to be your best self. Give you flexibility on how, where and when you work. Help you advance your career by playing you to your strengths. Give you a voice to help our business grow and make Vitality a great place to be. Give you the space to try, fail and learn. Provide a healthy balance of challenge and support. Recognise and reward you with a competitive salary and amazing benefits. Be there for you when you need us. Provide opportunities for you to be a force for good in society. We commit to all these things because we want you to feel that you belong, and are supported to be happy and healthy. About The Company We're really excited to announce that we have recently been awarded "Top 10 Best Places To Work" in The Sunday Times Awards 2024 Vitality is a multi-award-winning UK insurance brand, here to make the world a healthier, happier place. Weve been a purpose and values-driven business from day 1- long before it became fashionable. Our core purpose is to make people healthier and enhance protect their lives. Vitality pioneered shared-value insurance. We incentivise people to live healthier longer lives they benefit, our business benefits, and society benefits. Were successful because we attract, develop, and retain the best people and because we care. Plus, you get to join our 1.7 million members with access to our unique health insurance and healthy living programme. Just to make sure you know our products inside and out. Diversity & Inclusion At Vitality, were committed to diversity and inclusion because its good for our employees, for our business, and for society. We welcome applications from individuals of all backgrounds, experiences, and perspectives. Vitalitys approach to sustainability Vitality is a business that drives positive change. We reward people for making and sustaining healthier choices. But healthy people also need a healthy environment. To learn more please visit our Careers page. If we are fortunate in receiving a high volume of quality applications we may need to close this vacancy early. .