Legal Services Administrator
Start Date: ASAP
Expected to last: Ongoing no end dated specified
Hours: 37.5 hours
Pay Rate: £14 – 16 PAYE Inclusive of Holiday pay £15 - £17 Umbrella
Location: Hybrid / Portsmouth
Job Purpose:
Ensure the Trust meets legal and regulatory obligations related to legal services, maintaining robust governance and compliance.
Key Responsibilities:
* Provide administrative support for coronial and litigation processes.
* Act as Personal Assistant to the Head of Legal, managing correspondence, calls, and diary scheduling.
* Maintain legal files and ensure compliance with confidentiality policies.
* Organise and support meetings (booking rooms, setting up IT, preparing papers, taking minutes).
* Handle inquiries and liaise with external stakeholders (e.g., Coroners’ Officers).
* Manage office resources and budgets for legal services.
* Support information updates on Legal Services intranet and risk management systems.
* Supervise junior staff as needed.
Skills & Experience:
* Strong administration and IT skills (Microsoft Office, data entry, records management).
* Ability to handle confidential legal matters professionally.
* Excellent communication and organisational skills.
* Experience in a legal or healthcare setting (desirable).
* Knowledge of NHSR, Risk Management Systems, and relevant legal regulations (desirable).
Additional Requirements:
* Compliance with GDPR, Health & Safety, and Safeguarding policies.
* Maintain high professional standards, confidentiality, and integrity.
* May occasionally require travel or flexibility in working hours.
Job reference number: YW-pFJj