NHSSussex ICB ambition is to create an inclusive working environment which reflects our commitment to celebrate and promote diversity for all groups. We are particularly under-represented in staff from Black, Asian, and Minority Ethnic (BAME) and disabled communities and actively encourage and welcome applications from these communities. Furthermore, we welcome applications from reservists and ex-armed forces as we recognise the benefits of the values, skills, training and experience that they bring to their work with us.
We encourage all applicants to share their equality information with us confidentially during the application process so that we can statistically monitor how fair and equitable our recruitment process is and how well we are reaching applicants from diverse communities and identify where we need to improve. This information is removed before shortlisting.
Our Story and Our People
Sussex Local Maternity and Neonatal System is a partnership of health professionals, service user representatives and partners who work together to make our maternity and neonatal services SAFER, KINDER, FAIRER, and more PERSONALISED for the people of Sussex. Pregnancy and birth are a short time in someone's life, but it is life-changing forever, whatever your journey. At Sussex LMNS we love what we do and strive to improve our services for the people of Sussex.
Main Duties of the Job
At Sussex LMNS we love what we do and strive to improve our services for the people of Sussex. We are creative thinkers who like to engage, collaborate, share learning, listen, and respect all voices to make the right changes in the right way. We work hard, as everyone deserves safe, high-quality, respectful maternity, and neonatal care.
What You Can Expect is to
1. Become a highly valued, pivotal member of our team.
2. Be relied upon to co-ordinate and organise all aspects of our business.
3. Be asked to share your ideas and expertise to help the team function better.
4. Be the open, approachable face of the LMNS team for stakeholders.
5. Lead on key areas which support team management and function.
What We Expect
Someone who is an experienced senior administrator, who can provide and coordinate administrative and secretarial services for the LMNS and Women's Health team, who develops processes and ways of working that help build the team better, is flexible and adaptable supporting our team to respond to significantly changing demands and who is willing to contribute as a valued member of the team.
The post holder will support with specific LMNS and Women's Health agendas as part of the portfolio working to ensure NHS Sussex, and the wider health economy fulfill statutory, regulatory, and organisational requirements.
About Us
NHS Sussex ICB are committed to enabling team members to work in an agile and flexible way. We adopt a flexible first approach to working patterns. We empower our people to work where, when, and how they choose with minimum constraints to support their wellbeing to sustain good work-life balance and to optimise performance and delivery.
We celebrate diversity and promote equal opportunities; we are committed to challenging and eliminating racism and other forms of discrimination and advancing and promoting equality of opportunity in the provision of services and creating an inclusive environment for all employees. We believe that everyone has the right to be treated with dignity and respect.
Flexible working requests will be considered for all roles. Agile working is not just related to working from different locations or at different times. It is about effectively utilising technology to improve work practices and to work differently to increase our overall effectiveness to improve health outcomes for our population.
Should you require a reasonable adjustment to our recruitment process please contact the Recruitment Team at scw.peopleresource@nhs.net to ensure that measures can be put in place to support you.
NHS Sussex has committed to achieving Net Zero Carbon emissions by 2045. As a member of staff, you will be encouraged and supported to implement new ways of working that will help us achieve that goal.
Job Responsibilities
The Perinatal and Women's Health Business Administrator is required to provide and coordinate administrative and secretarial services for the LMNS and Women's Health team. This role is responsible for:
1. The preparation of agendas, taking minutes and actions including following up on actions, as required, for the formal LMNS and Women's Health meetings.
2. Supporting the team with the management of workstreams and projects being proactive and innovative creating processes, and maintaining databases that support and drive the team's performance and delivery.
3. Gathering and chasing information from a wide variety of sources and partners within tight deadlines.
4. Collecting, analysing, and presenting data and documents for reporting purposes as required.
5. Managing the LMNS and Women's Health inboxes for the team, redirecting emails for response and responding to emails within their scope, following processes and using initiative.
6. Supporting the PD for the LMNS and Women's Health diary management, event coordination and submissions.
7. Undertaking enquiries for the PD for LMNS and Women's Health and the Head of Women's Health and the LMNS and wider team. The post holder will support with specific LMNS and Women's Health agendas as part of the portfolio working to ensure NHS Sussex and the wider health economy fulfil statutory, regulatory, and organisational requirements. The job description is an outline of the tasks, responsibilities and outcomes required of the role, and the job specification is an outline of the skills, experience and qualities needed. The job holder will carry out any other duties as may reasonably be required by their line manager. The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation.
Person Specification
Qualifications
* Educated to NVQ/RSA Diploma level 4 in a relevant subject or equivalent level of education or evidence of experience equivalent to level of qualification.
* Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint and Access.
Experience
* Experience of delivering a wide range of administration tasks to a high standard in a patient/service focused environment, including initiating and maintaining office systems.
* Demonstrable experience in dealing with the public and dealing with sensitive and confidential information.
* Ability to act on own initiative and independently within policies and procedures, referring to manager as required.
* Strong organisational skills able to deliver agreed objectives within an agreed timeframe.
* Understanding of Confidentiality and General Data Protection Regulations.
Skills and Capabilities
* Ability to work without supervision. Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines.
* Ability to work under pressure in a busy working environment and able to multi-task.
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