Purpose of the job:
* To administrate the Councils local Lettings policy in relation to the Aylesbury regeneration scheme, facilitating the allocation of all available new build properties.
* To work closely with the Southwark construction New Homes team, Voids and Lettings, and the applications team in coordinating the marketing and allocation of the new homes.
* Co-ordinate a joint working approach with internal partners to ensure all residents in the regeneration area have the opportunity to apply for the new homes.
Principal accountabilities:
* Attend meetings with the relevant project officers to ensure the correct information is made available for the allocation of the upcoming phases.
* Use Northgate to run reports to confirm households within the local lettings areas.
* Liaise directly with Voids and lettings to ensure the correct property information is received.
* Update property information on Iworld to make properties offerable and resident information to ensure the correct residents are included for consideration in the local lettings area.
* Work closely with the applications team to ensure all eligible residents are correctly verified and active for bidding within the relevant cycles.
* Ensure properties are allocated within established target timescales and quotas as determined by senior management and published policy.
* Prevent fraud by undertaking relevant investigations at the point of offer.
* Coordinate the marketing of properties with Southwark Construction and Voids and lettings, ensuring that adverts go live on the agreed date without delay.
* Oversee the offer stage of the allocations process, making offers in line with local lettings report priority and the allocations scheme, informing Voids and lettings of qualifying applicants, and sending offer letters to residents, resulting offers on Iworld.
* Prepare and interpret reports and statistical information in relation to all aspects of lettings on Aylesbury.
* Manage all correspondence and enquiries relating to the allocations of the Aylesbury regeneration scheme, responding to enquiries from the public, other departments, other divisions, and other authorities/agencies, including senior management and elected representatives, within departmental time frames.
* Any other duties commensurate with the responsibility level of this post that may be assigned from time to time, including but not limited to managing other allocations-related enquiries, assisting in the registrations process of priority applications, and maintaining records.
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