We are seeking an experienced and highly organized Executive Assistant to provide immediate support to the CEO of a fast-paced fintech company.
You must be available to commence immediately if selected, and the role will require 5 days in the office. The role will be to provide comprehensive administrative and organizational support to the CEO, managing their schedule, communications, and day-to-day administrative needs. The role will report to the Chief of Staff but will be critical in enabling the CEO to focus on strategic priorities by ensuring seamless coordination of their activities and maintaining alignment with the broader leadership team. The ideal candidate will be proactive, solutions-driven, flexible, and intuitive, with prior experience supporting at an executive level.
Please provide your required compensation and availability with your application. Applications without this information will not be considered and will automatically be disqualified.
Requirements
* Proven experience as a C-Suite PA or EA, preferably in a fast-moving environment.
* Ideally, you should have fintech, start-up, or financial services experience.
* Exceptional organizational and multitasking skills.
* Ability to handle confidential information with discretion.
* Maintain the CEO's calendar, scheduling internal and external meetings, ensuring optimal time management.
* Proactively anticipate scheduling conflicts and provide solutions.
* Act as a liaison between the CEO and key stakeholders, including internal teams, board members, and external partners.
* Organize and prepare materials for meetings, presentations, and events.
* Take detailed notes during meetings, track action items, and follow up on deliverables to ensure completion.
* Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.
* Handle visa and travel documentation requirements as needed.
* Process expenses, invoices, and other administrative tasks.
* Assist with personal tasks to enable the CEO to focus on professional priorities.
* Support ad hoc projects as delegated by the CEO.
* Research and prepare reports or analyses as needed.
* Flexibility and availability to start immediately.
Qualifications and Experience
* Proven experience as an Executive Assistant or in a similar role, ideally within a high-growth or fast-paced environment (preferably fintech, tech, or startups).
* Exceptional organizational skills with a keen eye for detail.
* Strong written and verbal communication skills, with the ability to handle confidential information with discretion.
* Proficiency in productivity tools such as Microsoft Office, Google Workspace, and project management software (e.g., Asana, Trello).
* Ability to multitask, prioritize effectively, and thrive under pressure.
* Experience coordinating across multiple time zones is a plus.
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