1. Incredible opportunity to be one of the first employees in this joint venture
2. Joint venture but part of a massive well known group
About Our Client
They are leading the way in generating ultra low emission technology. The company is part part of a massive global structure of 19,000 people, but the office and business in London is currently 4 people and growing to 40-50 by end of next year. This will be a really fast paced environment and really suit someone who is excited by the growth and scaling up.
Job Description
* Coordinating the executive calendars across multiple time zones* Liaising with other EAs in multiple time zones to arrange meetings with senior stakeholders with conflicting diaries.* Arranging of multiple global travel arrangements, preparing agenda, arranging logistics entry requirements, attending team meetings and maintaining action logs for leadership team meetings.* Management of extensive travel arrangements such as taxis, accommodation, restaurant bookings and collate travel itineraries.* In-charge of logistical arrangements of high profile visitors from Head Offices.* Management and responsibility for diary management, in-box management and ad-hoc administrative duties* Prepare materials for meetings and provide post-meeting follow-up notes.* Co-ordinate internal and external meetings* Prepare quarterly Townhall, setting up and support events; (Lunch & Learns, Breakfast meet ups etc.)* Generate expense and claim form submissions* Be able to create a new supplier in the system, invoicing support and raising POs
The Successful Applicant
3. Being accountable for all projects and tasks undertaken. Ensuring information is obtained and completed on time.
4. Prioritising workload to meet the ever-changing business objectives and demands
5. Good knowledge of Microsoft Office; SharePoint, Excel, Word and PowerPoint
6. Proven ability to work under pressure and multi-task
7. Can effectively prioritise work
8. Strong team player
9. The ability to influence and negotiate to a high standard
10. High level of integrity; confidentiality and discretion are a major part of this role
11. Strong interpersonal skills, communication and organisational skills
12. Able to deal with ambiguity
13. Excellent attention to detail
14. Ability to communicate with people at all levels confidently and professionally
15. Spoken French, Spanish or Mandarin would be an advantageous bonus, but isn't a necessity
What's on Offer
£50,000 - £58,000 (depending on the candidate)