Creditors Clerk (Houghton)
Date: 2025/03/18
Reference Number: CC01
Description:
Ensures that all transactions in area of responsibility are processed timeously:
1. On time generation of all entries in paying status from Procurement system for area under control (Accounts Payable, Imprest, Petty cash).
2. Ensure the accuracy of all GL allocations.
3. Review for items of Capital nature or prepaid items.
4. Process journals to reallocate cost when GL allocations are incorrect.
5. Review the accuracy and validity of all supporting documentation.
6. Ensures that all invoices comply with the VAT regulations in order to claim VAT back.
7. Escalate all outstanding entries that are not timeously loaded or receipted.
Payment and Refund Processing:
1. On time processing of all payments and refunds in area of control.
2. Accuracy and completeness of payments.
3. All reconciliations that support payments are in balance.
4. All vendors are paid within payment terms.
5. All Imprest and Petty cash accounts are refunded within timelines.
6. All employee refunds are processed within timelines.
7. All statutory payments are processed within timelines.
Accruals and Reallocation:
* Raise accruals for all receipted open orders on procurement report.
* Raise accruals for all recurring expenses in area of control.
* Reverse accruals when payment is generated from procurement system.
Reconciliations:
* Responsible for Balance sheet reconciliations for area of responsibility (Accrual accounts, Imprest and Petty cash accounts).
* Ensure only valid entries in Balance sheet reconciliations and resolve reconciling items timeously.
General Office Administration:
1. Keeps record of all financial documentation for auditing purposes.
2. Ensure all filing is done within agreed time frames.
Adhoc:
Assist with any Adhoc duties as and when required.
Requirements:
No Prior Experience:
* Matric with Accounts and/or Mathematics with a minimum pass rate of 60% or above for any of these subjects, and/or,
* Actively studying towards a 3-year tertiary financial qualification.
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