Job summary An exciting opportunity has arisen to work within the department of Trauma and Orthopaedics. The successful candidate will work as part of a team of more experienced medical secretaries under the supervision of the operational manager. The range of duties will expand over time as competence and confidence increase. You must possess the ability to work well under pressure and have good interpersonal / team working skills. We are searching for someone who shares our values that ; We care about the people we serve and the people we work with We trust and respect one another We take personal responsibility We treat people with kindness Main duties of the job To ensure the Provision of a Comprehensive effective Secretarial Service to the Consultants, working within Trauma and Orthopaedics. Organise, plan and prioritise tasks and workload on the basis of the above. Assist with the implementation of new administrative and secretarial procedures. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. About us Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 15,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Our mission is "Caring for People, Keeping People Well", and ourvision is that every person's chance of leading a healthy life should be equal. As an organisation we are unashamedly ambitious for our population's health, rising to the challenges of today and tomorrow through our 10-year strategy, Shaping our Future Wellbeing. We are contributing to a healthier Wales with great emphasis placed on innovation and improvement, learning from around the world and leading the way in clinical research. Partnership working is strong at Cardiff and Vale, and we work closely with our staff and our community. Cardiff, the thriving Welsh capital, is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds. Date posted 28 October 2024 Pay scheme Agenda for change Band Band 4 Salary £26,928 to £29,551 a year per annum Contract Permanent Working pattern Full-time Reference number 001-AC404-1024 Job locations University Hospital of Llandough Penlan Road Llandough CF64 2XX Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. Person Specification Qualifiactions Essential Educated to GCSE level or Higher Desirable Audio Typing Level II Experience Essential Working knowledge of Microsoft Office Knowledge of a wide range of secretarial procedures Wide understanding of medical terminology Experience of communicating with all levels of NHS staff Good understanding of the need for accurate data capture and reporting Desirable Knowledge of the Patient Management System (PMS), UHB Intranet, Email, Results Reporting Experience of working within the NHS Skills Essential Excellent organizational skills Able to function efficiently under pressure and meet deadlines Excellent written and oral communication skills Good telephone manner Desirable Experience of audio and transcribing clinical information Knowledge of medical terminology Personal Qualities Essential Able to work unsupervised and use own initiative, often required to act independently Self-motivated with ability to manage own workload Conscientious with good attention to detail Good interpersonal skills. Committed to providing a quality service Person Specification Qualifiactions Essential Educated to GCSE level or Higher Desirable Audio Typing Level II Experience Essential Working knowledge of Microsoft Office Knowledge of a wide range of secretarial procedures Wide understanding of medical terminology Experience of communicating with all levels of NHS staff Good understanding of the need for accurate data capture and reporting Desirable Knowledge of the Patient Management System (PMS), UHB Intranet, Email, Results Reporting Experience of working within the NHS Skills Essential Excellent organizational skills Able to function efficiently under pressure and meet deadlines Excellent written and oral communication skills Good telephone manner Desirable Experience of audio and transcribing clinical information Knowledge of medical terminology Personal Qualities Essential Able to work unsupervised and use own initiative, often required to act independently Self-motivated with ability to manage own workload Conscientious with good attention to detail Good interpersonal skills. Committed to providing a quality service Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Cardiff and Vale University Health Board Address University Hospital of Llandough Penlan Road Llandough CF64 2XX Employer's website https://cavuhb.nhs.wales/ (Opens in a new tab)