Job summary A great opportunity available for a Team Secretary to join our Admin Support team based at St Michaels Hospital. The Team Secretary provides a comprehensive administrative and secretarial service for the AHP Team which includes the Therapies Manager, Occupational Therapists, Activity Co-ordinators, Physio Team, SaLT and the Dietitians. Main duties of the job We are looking for someone who is friendly and approachable with great communication skills, who can build good working relationships within a fast-paced environment. As well as being a team player, we seek applicants who can demonstrate sensitivity/confidentiality due to the nature of the service and able to work autonomously with a flexible approach and strong work ethic to prioritise and multi-task. We require applicants to share our vision to become an innovative, forward-thinking, and inclusive teaching organisation, enabling us to provide consistently high quality, safe, and compassionate care and to demonstrate our Trust values of compassion, respect, integrity, working together and seeking excellence to present a professional image and maintain the highest standards of customer service and confidentiality. About us Annual leave starting at 27 days BHs, rising to 33 days BHs, Generous pension scheme, Health and wellbeing offers for staff, Reimbursement of eyesight checks, Employee assistance programme (counselling, financial/legal support, etc), On-line learning qualification development programmes, Coaching support, Success awards, including long service vouchers, etc. Date posted 11 March 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year per annum Contract Permanent Working pattern Full-time Reference number 444-7068889-CG Job locations St Michael's Hospital St Michael's Road Warwick CV34 5QW Job description Job responsibilities Work effectively as a team member Provide an administrative service across all services in the building including: word-processing, drafting and producing for example meeting notes, reports, letters and business documents from either audio or copy sources Undertake general office duties as required including filing, photocopying, collating and distributing information, receipt and distribution of incoming and outgoing mail Operate and maintain a robust, accurate and secure filing system that iseasily accessible by all staff Maintain spread sheets and databases including the production of regular information reports Be responsible for organising and servicing meetings / events as required,including room bookings, taking accurate notes, transcription and circulation as appropriate Procurement - order stationery, clinical supplies and equipment stock Use own initiative to meet tight deadlines Provide flexible administrative and clerical cover as required. This mightoccasionally involve working at another base in the local area during cross cover arrangements. Job description Job responsibilities Work effectively as a team member Provide an administrative service across all services in the building including: word-processing, drafting and producing for example meeting notes, reports, letters and business documents from either audio or copy sources Undertake general office duties as required including filing, photocopying, collating and distributing information, receipt and distribution of incoming and outgoing mail Operate and maintain a robust, accurate and secure filing system that iseasily accessible by all staff Maintain spread sheets and databases including the production of regular information reports Be responsible for organising and servicing meetings / events as required,including room bookings, taking accurate notes, transcription and circulation as appropriate Procurement - order stationery, clinical supplies and equipment stock Use own initiative to meet tight deadlines Provide flexible administrative and clerical cover as required. This mightoccasionally involve working at another base in the local area during cross cover arrangements. Person Specification Criteria for role Essential GCSE or equivalent English and Mathematics Ability to plan workload and work under pressure Ability to work independently and as part of a team Excellent IT skills and experience in the use of Microsoft Office Excellent written and verbal communication skills Desirable NHS experience Criteria for role Desirable NHS experience Person Specification Criteria for role Essential GCSE or equivalent English and Mathematics Ability to plan workload and work under pressure Ability to work independently and as part of a team Excellent IT skills and experience in the use of Microsoft Office Excellent written and verbal communication skills Desirable NHS experience Criteria for role Desirable NHS experience Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Coventry and Warwickshire Partnership Trust Address St Michael's Hospital St Michael's Road Warwick CV34 5QW Employer's website https://www.covwarkpt.nhs.uk/ (Opens in a new tab)