Training is a core activity across EMBL-EBI, involving almost every part of the organisation and coordinated by a team of over 20 people. The Training Team delivers a world-recognised programme that encompasses training delivered virtually and face-to-face to a global audience alongside self-paced online learning, up-skilling of trainers and secondments. Your role Your primary goal will be to contribute to the smooth running and high standards of EMBL-EBI’s diverse and highly acclaimed programme of live face-to-face and virtual training events. You will be responsible for the administration of events from initial concept to post-event wrap-up. This role could be perfect for someone looking to start their career in events. Main functions International liaison with scientific speakers and trainers from invitation stage through to event reimbursement Communications and correspondence with event participants worldwide Control of expenditure on assigned events, and delegated responsibility for individual event budgets Monitoring of registration fee payments, processing of speaker expenses, ensuring adherence to policy and administration of grant allocations Working with customer relationship management databases and other events software to manage event registration, reviews, abstracts, and other processes Creation, population and upkeep of event websites via content management systems Coordination of event logistics including catering, technical, transport, international travel and accommodation Coordination of virtual event logistics including handbooks, video links and communication channels Programming of non-scientific content of events: social and networking provision, off-site dinners, etc On-site and virtual coordination/hosting of events Preparing financial and statistical reports following events and collating information for funders and partners Actively contributing to projects and work groups to advance the continuous development of the training team Building and maintaining good relationships with internal and external partners, scientific organisers and service providers Administrative functions necessary to the post. There will be an occasional requirement to work evenings and weekends in support of the programme, and the possibility of some overseas travel. About you You have been involved in organising events in some capacity and are confident managing logistics, even without a formal background in event planning. Resourcefulness, self-motivation and resilience, demonstrating an ability to work independently and to tight deadlines, keeping calm under pressure. A strong service ethic with a focus on quality. Excellent organisational, interpersonal and communication skills and a proven ability to prioritise tasks in an international, complex, and diverse working environment. Fluency in English, and good knowledge of MS Office and/or Google Workspace applications are essential. No specific educational requirements are required. You may also have Experience using event registration software (e.g. EventsForce) and website management software (e.g. Wordpress) is desirable. Training will be provided as necessary A qualification in event management or business administration is desirable but not essential as full training will be given. Contract length: 3 years (renewable up to 9 years) Salary: Grade 4, monthly salary of £2,995 after tax but excluding pension and insurance contributions. Plus generous benefits. Interviews: selection process will include a take-home test and interviews via Zoom are planned for 27th May. Details will be confirmed with selected candidates. Why join us Do something meaningful At EMBL-EBI you can apply your talent and passion to accelerate science and tackle some of humankind's greatest challenges. EMBL-EBI, part of the European Molecular Biology Laboratory, is a worldwide leader in the storage, analysis and dissemination of large biological datasets. We provide the global research community with access to publicly available databases and tools which are crucial for the advancement of healthcare, food security, and biodiversity. Join a culture of innovation We are located on the Wellcome Genome Campus, alongside other prominent research and biotech organisations, and surrounded by beautiful Cambridgeshire countryside. This is a highly collaborative and inclusive community where our employees enjoy a relaxed atmosphere. We are committed to ensuring our employees feel valued, supported and empowered to reach their professional potential. Watch this video to see how EMBL-EBI makes an impact. Enjoy lots of benefits: Financial incentives: Monthly family, child and non-resident allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances Flexible working arrangements - including hybrid working patterns Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover) Generous time off: 30 days annual leave per year, in addition public holidays Relocation package including installation grant (if required) Campus life: Free shuttle bus to and from work, on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely) Family benefits: On-site nursery, 10 days of child sick leave, generous parental leave, holiday clubs on campus and monthly family and child allowances Benefits for non-UK residents: Visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a monthly non-resident allowance. For detailed information please visit our employee benefits page here. What else you need to know International applicants: We recruit internationally and successful candidates are offered visa exemptions. Please take a look at our International Applicants page for further information. EMBL is a signatory of DORA. Find out how we apply DORA principles to our recruitment and performance assessment processes here. Diversity and inclusion: At EMBL, we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women, LGBTQ & individuals from all nationalities. How to apply: To apply please submit a cover letter and a CV through our online system. Applications will close at 23:59 CET on the date shown below. We aim to provide a response within two weeks after the closing date. Closing Date 09/05/2025