An exciting opportunity has arisen for an enthusiastic and motivated individual to join the Pharmacy team at Heartlands Hospital as a Pharmacy Administrator. Duties will include providing administrative support to staff and line managers, as well as maintaining strict confidentiality at all times.
Responsibilities include:
1. Undertake typing tasks, including audio transcription and copy typing of various documents (e.g., letters, emails, reports, spreadsheets).
2. Support departmental meetings, including preparing agendas, taking minutes, and circulating them.
3. Manage incoming mail, prioritising and redirecting as necessary.
4. Assist with the onboarding of new colleagues as directed by the Line Manager.
5. Support the introduction of new technology and working practices.
6. Photocopy, scan, and file documents while maintaining confidentiality and ensuring easy retrieval.
7. Handle invoices and chase procurement orders.
8. Use Microsoft Office (Outlook, Word, PowerPoint, Excel, Access) to produce correspondence, presentations, and reports.
9. Carry out additional administrative duties including photocopying, ordering stationery, and managing office equipment repairs.
10. Record and monitor staff absence calls ensuring to liaise with the respective line managers and provide appropriate information.
We are seeking someone with strong interpersonal skills, the ability to organise and manage tasks within defined timeframes, and the capability to work both independently and as part of a team. The ideal candidate will be highly proficient in Microsoft Office, including Word and Excel, and will demonstrate excellent communication skills. Attention to detail is crucial, and the successful applicant must be resourceful, able to prioritise their workload, and handle a busy office environment with regular interruptions. This is an excellent opportunity for a candidate who can maintain productivity in a dynamic setting while managing multiple tasks efficiently.
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.
Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
1. Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can.
2. Offering our staff a wide variety of training and development opportunities, to support their personal and career development objectives.
UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reaches their true potential, achieves their ambitions, and thrives in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.
University Hospitals Birmingham is a Smoke-Free premises hospital.
#J-18808-Ljbffr