Position Overview
Provide operational & financial support for the Brand Image team London, across a spectrum of administrative functions & workstreams. Support & deliver departmental business goals aligned with Brand Image roadmap.
Essential Duties & Responsibilities
Seasonal Planning & Coordination
1. Participate in seasonal planning meetings with BI UK Lead and team to understand needs/requirements specific to the projects to facilitate them
2. Manage calendar of window and interior installations based on product deliveries and business priorities
3. Coordinate logistics, resources, and external vendors for window and interior installations
4. Support vendor, sample & prop sourcing as well as manage vendor communications
Financial Management
5. Manage seasonal budgets for regional interiors, windows, and team’s T&E
6. Maintain financial trackers up to date and ensure timely PO processing/invoicing
7. Participate in monthly meetings with BI Operations/Finance EMEA to update them on needs and expenditure. Flag any potential overspends and action plans. Support in the monthly/quarterly/annual creative forecasts
8. Handle P-Card management for Brand Image team
Administrative Operations & Communication
9. Touch base with regional Lead/team weekly to review planning and progress, update calendars and trackers accordingly
10. Provide responsive communication and support to team needs
11. Serve as key contact for AIRSEA PACKING and Supply Chain team, arranging all transport needs and keeping them within budget
12. Act as YOOBIC and ARIBA superuser. Manage vendor setup and invoice processing
13. Organize the administration of department meetings, preparing documents, inspirational boards and sharing notes/key action points with team
14. Ensure weekly uploading of store recaps. Help collate images for business presentations when needed
·Manage a running “wish list” of store needs for the region
Experience, Skills & Knowledge
15. 5 strategic cycle administration in fast-paced retail/creative environment
16. Strong project and budget management capabilities
17. Excellent organizational and prioritization skills
18. Proficiency in Microsoft Office suite. Knowledge of Photoshop/InDesign (advantageous)
19. Written and verbal communication abilities
20. Capacity to analyse current practices and recommend more efficient ways of working
Personal Qualities
21. Proactive, can-do, solution-oriented mindset
22. Strong analytical and problem-solving abilities
23. Creative eye and attention to detail
24. Excellent interpersonal skills
25. Ability to work independently and as part of a team
26. Passion and affinity for the Ralph Lauren brand
Language Skills
27. Fluent in English
28. Additional EU languages beneficial